Special Events Supervisor

City of Anna, Texas•Anna, TX

21h

About The Position

Under general direction, the Special Events Supervisor plans, coordinates, implements, and evaluates City and community special events for the City of Anna, Texas. The position oversees event operations, budgets, staffing, vendors, sponsorships, permitting, and safety, while coordinating with City departments and community partners to deliver successful, inclusive, and fiscally responsible events. The supervisor leads planning and delivery of signature events, holiday celebrations, cultural programs, civic ceremonies, community events, and departmental activities. The role develops event plans and procedures; manages logistics, contracts, budgets, vendors, volunteers, sponsors, and communications; and serves as the primary operational contact for assigned events. It also supports permit review and interdepartmental coordination, ensures compliance with applicable requirements, coordinates emergency planning, maintains event records, and evaluates outcomes to recommend improvements. The position requires a bachelor’s degree in a related field and four years of experience, including two years in a supervisory capacity, or an equivalent combination of education and experience. A valid Class C driver license is required at hire, along with maintaining insurability under the City’s vehicle insurance policy. CPR, First Aid, and AED certifications must be held or obtained within six months; CPRP certification within twelve months; and CFEA certification within twenty-four months. Candidates must pass pre-employment drug screening, criminal background, and motor vehicle record checks.

Requirements

Bachelor’s degree from an accredited college or university in Parks and Recreation Administration, Recreation Management, Public Administration, Business Administration, Event Management, Hospitality, or a related field, and four years of experience, including two years in a supervisory capacity; an equivalent combination of education and experience may be considered.
Valid Class C driver license at hire.
Maintain insurability under the City’s Vehicle Insurance Policy.
Possess current CPR, First Aid, and AED certifications or obtain them within six months of employment.
Possess Certified Parks and Recreation Professional (CPRP) certification through NRPA or obtain it within twelve months of hire.
Possess Festivals and Events Associate (CFEA) certification through TFEA or obtain it within twenty-four months of hire.
Pass a pre-employment drug screen, criminal background check, and MVR check.
Basic skills in 10-key, accounting, alphanumeric data entry, databases, presentations/PowerPoint, spreadsheets, and word processing/typing.
Working knowledge of recreation registration, scheduling, purchasing, and records systems.
Ability to perform the described physical activities, with reasonable accommodation where applicable.

Responsibilities

Lead the strategic development, design, planning, implementation, supervision, and evaluation of City signature events, holiday celebrations, cultural programs, civic ceremonies, community events, and departmental activities.
Prepare event plans, timelines, site layouts, production schedules, staffing assignments, vendor placements, traffic and parking arrangements, setup and breakdown procedures, and operational requirements.
Support the Interdepartmental Event Logistics Committee and coordinate event applications, permits, reviews, ordinances, and operational requirements for internal and external events.
Develop and implement volunteer recruitment, recognition, and retention strategies, including annual volunteer program plans.
Evaluate, administer, and monitor vendor and service contracts.
Develop sponsorship packages, cultivate sponsors and community partnerships, maintain relationships, coordinate the City’s co-sponsorship program, and ensure fulfillment of commitments under City policies.
Develop, manage, and monitor event budgets, revenues, expenditures, forecasts, sponsorship projections, and cost analyses.
Coordinate purchasing, rentals, purchase requests, invoice verification, cost reconciliation, equipment and supply inventories, and resource allocation.
Coordinate event marketing, branding, promotional materials, websites, social media content, activity guides, signage, media information, and participant communications with City departments and stakeholders.
Serve as the primary operational contact for assigned events and oversee setup, production, execution, and breakdown.
Direct and monitor event conditions and permit compliance; conduct site inspections and readiness meetings; and resolve operational issues.
Ensure compliance with applicable laws, ordinances, permits, accessibility standards, fire and life-safety requirements, insurance provisions, City policies, and risk-management practices.
Work with Emergency Management and public safety personnel on emergency action plans, severe-weather procedures, incident response protocols, communication plans, and cancellation or postponement recommendations.
Document and coordinate follow-up for event-related incidents and accidents.
Maintain event records and performance reports, including attendance, vendor and sponsor participation, volunteer engagement, finances, incidents, customer satisfaction, and operational outcomes.
Conduct post-event evaluations and debriefings, document lessons learned, research industry trends, and recommend improvements to event quality, safety, efficiency, and community experience.
Research, recommend, and implement new community events aligned with City priorities and available resources.
Develop and maintain event procedures, templates, checklists, vendor and sponsor standards, and production records.
Represent the division at assigned neighborhood, advisory board, City Council, professional association, sponsor, vendor, and community meetings.
Follow City and departmental attendance policies, including flexible schedules and evening, night, weekend, holiday, and extended-hour work as operational needs require.
Perform other related duties as required or assigned.