Full-time Special Events Manager

Houston Ballet•Houston, TX

12d

About The Position

Houston Ballet is a nonprofit arts organization presenting ballet performances, new choreography, and education programs. The Special Events Manager plans, coordinates, and executes Houston Ballet fundraising events, managing event logistics, budgets, committee relationships, communications, and stewardship activities. The role works closely with the Director of Special Events, Development Department colleagues, volunteers, and stakeholders to achieve fundraising and engagement goals. It reports to the Director, Special Events and requires significant work outside normal business hours.

Requirements

Bachelor’s degree.
Three years of experience in fundraising, development, or special events.
Strong organizational and project management skills.
Excellent customer service and relationship-building skills.
Ability to manage multiple priorities and deliver results in a fast-paced environment.
Ability to maintain confidentiality regarding donor information.
Strong verbal, written, and interpersonal communication skills.
Ability to collaborate across teams.
Proven decision-making and problem-solving abilities, including the ability to remain composed and effective under pressure.

Nice To Haves

Experience using Adobe Creative Suite and Microsoft Office applications.
Experience managing social media and digital communications strategies.
Experience with donor databases and CRM systems; Tessitura experience preferred.

Responsibilities

Plan and execute Houston Ballet special events, including logistics, budgets, reservation tracking and fulfillment, and vendor coordination.
Cultivate relationships with event chairmen and committee members.
Collaborate with and support the Special Events Manager on Houston Ballet events as assigned.
Work with the Director of Special Events to develop and implement future fundraising opportunities.
Oversee special event solicitations and mailings, communications and materials, reservations, seating, and ticketing as assigned.
Develop and manage special event acknowledgement letters and invoicing.
Manage special events calendars and general event materials for donors and prospects, as well as slides and talking points for Board and Guild presentations as assigned.
Maintain event budgets and oversee financial reconciliation of special event expenses.
Manage special event publicity and marketing, including social media content and coordination with an external PR firm.
Contribute as an integral member of the Development Department.
Support the Director of Special Events and Chief Philanthropy Officer with donor engagement opportunities as assigned.
Perform other duties as assigned.

Benefits

Medical, dental, and vision coverage, with plans offering low-cost or zero monthly premiums.
Paid life and AD&D insurance.
Flexible spending accounts.
403(b) retirement plan with a 5% annual contribution from Houston Ballet.
Three weeks of paid vacation, 10 paid sick days, and 10 paid holidays.
Paid parental leave.
Online training and professional growth resources specific to arts management.
Discounted and complimentary tickets to Houston Ballet performances and other Houston theater district venues.
Partnerships with local businesses and eateries.
Access to an on-site gym.
Counseling services through an employee assistance plan.