Special Events Coordinator - Community Events and Administration

Jack.org•Toronto, ON

9d•Remote

About The Position

This is a Summer Internship position for a Special Events Coordinator focusing on Community Events and Administration. The role involves supporting Jack.org's largest fundraising event, Jack Ride, and other community initiatives. The intern will gain hands-on experience in event coordination, CRM database management, and fundraising operations within a mission-driven nonprofit environment. The position offers a chance to contribute to youth mental health programs across Canada and work with a supportive team.

Requirements

Eligible for the Canada Summer Jobs program (ages 15–30 and legally able to work in Canada)
Strong organizational, problem-solving, and project management skills
High attention to detail, especially when working with data
Excellent written and verbal communication skills
Customer service experience and ability to engage warmly with others
Ability to thrive in a fast-paced, sometimes ambiguous environment
Proficiency in Microsoft Office (especially Excel) and G-Suite
Comfortable working with data for extended periods
Positive attitude with a willingness to learn and collaborate

Nice To Haves

Experience with fundraising or nonprofit work
Familiarity with Salesforce or similar CRM systems
Previous involvement with Jack.org programs
Knowledge of youth mental health in Canada
Working proficiency in French
Access to an external monitor for data work

Responsibilities

Support planning, research, and administrative tasks for Jack Ride and community fundraising initiatives.
Coordinate communications with participants, donors, vendors, and event organizers.
Assist with tracking donations, troubleshooting tax receipts, and managing fundraising platform data.
Track expenses related to supplies, materials, and event logistics.
Respond to public inquiries related to events and fundraising.
Help ensure a positive and engaging supporter experience.
Coordinate and support volunteers in their roles.
Assist with stewardship and post-event reporting.
Research and propose gift-in-kind partnerships for fundraising incentives.
Contribute to community event promotion strategies.
Support grant application efforts with the Corporate Partnerships team.
Review and clean CRM data to improve accuracy and consistency.
Identify duplicate records and support data merging processes.
Assign constituent codes and maintain database hygiene.
Support broader data management initiatives with the Annual Giving team.
Participate in team meetings and skill-building sessions.
Maintain ethical standards when working with youth mental health content.
Collaborate within flexible working hours (core: 10 AM – 4 PM ET).