Special Events Coordinator, Schools and Programs - University Advancement

Washington University in St. Louis • Clayton, MO

1d • Onsite

About The Position

The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University. When assigned, support for on-site presence during evening events and weekend programming will be required. This position will frequently interact with high-level university leadership, donors, and alumni.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (5 Years)
• Communication
• Confidentiality
• Detail-Oriented
• Email Distribution
• Event Operations
• FileMaker Pro
• Graphic Design
• Interpersonal Communication
• Interpersonal Relationships
• Job Prioritization
• Learning Quickly
• Meeting Organization
• Microsoft Office
• Multicultural Environments
• Multitasking
• Organizing
• Print Communications
• Professional Integrity
• Project Management
• Vendor Relationships
• Work Collaboratively

Nice To Haves

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
• An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
• Bachelor's degree

Responsibilities

• Project management and support for school and program-focused events for the SEUC department, including producing meeting agendas, meeting recap documentation and event timelines, staffing events, onsite logistics, vendor coordination and expense management.
• Assist with RSVP management and reporting.
• Assist with gathering and analyzing event data, including complex invitation data from multiple software systems.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 403(b) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED