Special Events Coordinator, Schools and Programs - University Advancement

Washington University in St Louis • Clayton, MO

1d • Onsite

About The Position

The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University. When assigned, support for on-site presence during evening events and weekend programming will be required.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (5 Years)
• A driver's license is not required for this position.

Nice To Haves

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
• An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
• Bachelor's degree

Responsibilities

• Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials.
• This position will frequently interact with high-level university leadership, donors, and alumni.
• Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources.
• Act as resource for creation and distribution of broadcast emails.
• Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• 403(b) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED