Special Events Associate, Oakland

Carnegie Museums•Pittsburgh, PA

1d•Onsite

About The Position

The Special Events Associate is responsible for coordinating the setup and takedown of special events, greeting event hosts, answering any questions & facilitating any additional client needs. This position is also responsible for monitoring the progress of events, resolving issues with clients, event vendors and internal support staff as the events occur.

Requirements

Some college desirable or two years related special events employment experience, including organizing events and other staff.
Outstanding customer service attitude.
Flexibility.
Problem-solving abilities.
Strong organizational skills.
Strong interpersonal skills.
Proven ability to work with clients and a broad diversity of staff and vendors.
Ability to stand, walk, stoop, bend and move client objects of up to 30 lbs.
Ability to work in various locations and conditions.

Responsibilities

Coordinating the setup and takedown of special events.
Greeting event hosts, answering questions, and facilitating client needs.
Monitoring the progress of events.
Resolving issues with clients, event vendors, and internal support staff.
Acquiring all information and knowledge of event arrangements through meetings, event setup sheets, and client discussions.
Communicating with clients, vendors, and internal staff in a courteous and sensitive manner.
Providing requested information and assistance to clients and resolving their special requests, problems, or concerns.
Cooperating as a team member with other special events staff to provide seamless customer service.
Arranging and coordinating events within the Carnegie Museums properties.
Maintaining necessary paperwork and event administration.
Completing other projects as requested by management.