Special Events Assistant, Oakland

Carnegie Museums of Pittsburgh•Pittsburgh, PA

15h•Onsite

About The Position

This is an Occasional position with Carnegie Museums, a family of four diverse, dynamic museums: Carnegie Museum of Art, Carnegie Museum of Natural History, Carnegie Science Center, and The Andy Warhol Museum. The Special Events Assistant is responsible for assisting the Special Events Associates and Supervisors with aspects of event operations, such as performing as ushers at Music Hall events and coat checking during a Music Hall Foyer event. The Special Event Supervisors schedule this staff in advance of their assigned special event. Carnegie Museums is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.

Requirements

Completion of high school required.
Minimum of one year of customer service experience, working with the public required.
Excellent customer service skills required.
Strong verbal communication skills required.
Ability to follow direction required.
Ability to work with a staff team required.
The ability to lift and transport boxes, such as programs for performances (up to 15 pounds), stoop, bend, and stand for long periods of time.
Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Record Check, and FBI Fingerprint Criminal Background Check (or proof of application) are required.

Responsibilities

Review seating in the Music Hall, especially for your assigned area prior to a performance or event.
Ensure your section has enough programs and assist in stuffing flyers and brochures, if needed.
Be prepared to assist patrons.
Make sure the duties for each event are clear and actively request clarification from the event supervisor if needed.
Collect any rope that was used to section off areas before the performance begins in the Music Hall.
Close all doors at the start of the performance and seat late guests as your event supervisor instructs.
Remain at your section throughout a performance.
Be attentive to guests who may need to leave during the performance, opening and closing doors quietly.
Accurately count tickets, as requested by the event supervisor to produce the audience attendance.
During intermissions, open doors and provide direction and assistance to guests.
Walk around the Music Hall Foyer to see that guests are comfortable and do not need assistance.
Make sure no food or beverages are brought back to the Music Hall once the performance continues.
Open all doors for guests and close them when the performance starts.
After the performance, open all doors and assist patrons as they exit.
Be patient with guests and do not rush them.
After the Music Hall is empty, check for lost items (return to the event supervisor) and pick up any programs or trash remaining in the assigned areas.
Be polite, professional, providing excellent customer service to all guests.
Display courtesy and sensitivity in dealing with the public.
Project the image and attitude of The Carnegie Museums.