Special Assistant to the Director

World Food Programme • New York, NY

2d

About The Position

The Special Assistant to the Director provides timely analytical information and coherent support to the Director of the New York Global Office. The role directly supports the Director in executing their functions and ensuring the smooth functioning of the office. It requires the ability to work under pressure and with discretion in a sensitive and challenging environment, along with excellent organizational, interpersonal, and communication skills.

Responsibilities

• Manage the Director’s calendar and inter-office coordination, including coverage of engagements, taskers, and Executive Director correspondence.
• Ensure accurate input and background on issues related to the UN System and multilateral engagement, and provide timely advice to the Director as appropriate.
• Coordinate and consolidate Partnerships Officers’ inputs for official documents, including briefings, remarks, position papers, and official correspondence for WFP’s Leadership Team, the Director of the New York Global Office, and other senior leaders.
• Act as the focal point supporting Executive-level missions to UN Headquarters, including staffing support and notetaking as required.
• Coordinate visits, meetings, and briefs with other Special Assistants.
• Serve as the focal point for engagement with Member State and UN System front offices, including scheduling meetings and other engagements for the New York Global Office Director, Executive Director, and other senior leadership.
• Engage with UN System and multilateral counterparts to ensure appropriate representation and participation of the World Food Programme.
• Manage administrative elements of the Director’s office, including agenda meetings and events, travel, accommodation, and security clearance.
• Coordinate internal meetings and reports, including the Annual Performance Plan and Risk Register, and ensure internal information management.
• Perform other official duties and special assignments requested by the Director.

Benefits

• Attractive compensation package.
• Inclusive, diverse, and multicultural working environment.
• Training, accreditation, coaching, mentorship, and other professional development programs.
• Internal mobility opportunities.
• Opportunities to work across country, regional, and global offices around the world.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed