Special Assistant to the President

Pasadena Area Community College District • Pasadena, CA

4d

About The Position

The Special Assistant to the President/Superintendent serves as a critical team member in the President’s office. This role emphasizes expertise in research, analysis, communication, marketing, and specialized support. The Special Assistant ensures efficient and effective operations by assisting the President in key functions, enhancing outreach, and promoting the college's mission and vision.

Requirements

• Bachelor’s degree in Education, Public Administration, Business, or related field required
• Minimum of 3 years of experience in an administrative policy, communication or research role, preferably within an educational institution
• Exceptional analytical and problem-solving skills.
• Strong written and oral communication skills.
• Proficient in marketing techniques and tools.
• Demonstrated ability to handle sensitive and confidential information.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.

Nice To Haves

• Master's or higher in Education, Public Administration, Business, or related field preferred.
• 5 years of experience in an administrative policy, communication or research role, preferably within an educational institution

Responsibilities

• Conduct comprehensive research on current education trends, grant opportunities, and initiatives to guide strategic decisions.
• Analyze data and reports to present findings, recommendations, and actionable insights.
• Monitor and assess the effectiveness of current college initiatives, recommending changes when necessary.
• Draft speeches, correspondence, and reports on behalf of the President.
• Serve as a liaison between the President and internal and external stakeholders, ensuring seamless communication.
• Prepare and present briefings for the President on crucial topics and upcoming engagements.
• Collaborate with the college’s marketing department to enhance the institution’s branding, positioning, and visibility.
• Coordinate with internal and external partners to host events, workshops, and other promotional activities.
• Aid in the development and execution of marketing campaigns targeted at prospective students, alumni, and partners.
• Assist in coordinating fundraising initiatives and campaigns, working closely with the institution's Foundation’s office.
• Coordinate with the Foundation and the marketing and communications team to create compelling fundraising materials and outreach strategies.
• Monitor and report on fundraising goals for the president.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in logistical arrangements for special high-level events where the President is the primary representative or host.
• Ensure all documents, presentations, and materials for high-level events are prepared and available, adhering to the institution's standard and the President's expectations.
• Manage and prioritize the President’s personal calendar, ensuring a balance between internal and external commitments.
• Prepare necessary documents, presentations, and materials for board meetings, conferences, and other events.
• Represent the President in meetings and functions as necessary.
• Coordinate special projects and initiatives as directed.
• Stay informed of pertinent state, federal, and local regulations and legislation that may impact the college.

Benefits

• Proof of eligibility to work in the United States
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Availability for interviews at Pasadena City College at no cost to the District.
• Accommodations for disabilities may be requested to complete the selection process by contacting the Office of Human Resources directly at [phone].

What This Job Offers

• Job Type: Full-time
• Career Level: Senior