Assistant to the Director

City of San Antonio • 78205, TX

1d • Onsite

About The Position

Under administrative direction, the Assistant to the Director supervises, coordinates, and oversees administrative support operations for the Director’s Office of highly complex departments. The role interprets, formulates, and implements policies and procedures, and serves as a liaison between the Director’s Office and other departments. It exercises direct supervision over assigned staff and works in an office environment. This is an unclassified, at-will position with no disciplinary appeal rights to the Municipal Civil Service Commission; employment may be terminated at any time for any reason.

Requirements

• Bachelor’s degree from an accredited college or university, subject to the stated education and experience substitution policy.
• Five years of increasingly responsible government experience, including two years of direct supervisory experience.
• Knowledge of supervision, training, and performance evaluation principles.
• Knowledge of personnel administration and payroll procedures, including applicable principles, practices, rules, and regulations.
• Knowledge of budget preparation and administration procedures, methods, and techniques.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations.
• Skill in using a personal computer and associated software programs.
• Ability to supervise, organize, and review the work of professional, technical, and clerical personnel.
• Ability to interpret, explain, and apply City and department policies and procedures.
• Ability to understand departmental operations, services, and activities.
• Ability to prepare clear and concise reports and communicate effectively.
• Ability to establish and maintain effective working relationships with contacts in the course of work, including City officials and the general public.
• Ability to perform all physical requirements of the position, with or without accommodations.
• Applicants selected for employment must receive satisfactory results from pre-employment drug testing and background checks. A physical, motor vehicle record evaluation, and additional background checks may also be conducted if required for the position.
• If selected, applicants must submit official transcripts, diplomas, certifications, and licenses at the time of processing. Applicants claiming military service toward the experience requirement may attach a DD214.

Responsibilities

• Direct, manage, and oversee administrative operations for the Director’s Office, including interpreting, formulating, and implementing policies and procedures.
• Plan, prioritize, assign, supervise, and review the work of administrative staff providing professional, technical, and clerical support.
• Recommend and assist with implementing goals and objectives; establish schedules and methods for providing effective services.
• Participate in staff selection, provide or coordinate training, address employee deficiencies, and implement disciplinary procedures.
• Write and edit communications for the Department Director, including speeches, scripts, talking points, and formal correspondence; independently compose reports and memoranda using office equipment.
• Oversee personnel administration, including payroll, compensation, training, personnel requisitions, and disciplinary actions.
• Interview, select, supervise, develop, evaluate, counsel, and, when necessary, discipline personnel according to established City policies, procedures, and guidelines.
• Manage the flow of information in the Director’s Office and prepare the Department Director for presentations, speeches, and official appearances.
• Participate in developing and administering the departmental budget; direct and coordinate budget monitoring and provide policy direction and operating procedures regarding expenditures.
• Ensure alignment with the Director’s organizational goals and agenda.
• Assist in assessing situations and gathering information for the Director’s decisions, and help align opinions and recommendations presented to the Director.
• Serve as liaison between the Department Director, other City departments, the City Manager’s Office, City Council representatives, and outside agencies; negotiate and resolve significant issues.
• Assist in supporting boards and commissions and serve as the departmental representative on assigned special projects, committees, and task forces.
• Perform related duties and fulfill responsibilities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager