Special Assistant to the CEO
About The Position
Programs for Parents (PfP) has served as Essex County's Child Care Resource and Referral agency since 1984, assisting families in accessing quality child care, administering child care assistance programs, and strengthening the early childhood workforce through training, coaching, advocacy, and strategic partnerships. The Special Assistant serves as the CEO's strategic operational partner, ensuring that executive priorities are translated into action. This role creates structure, accountability, and momentum across the organization by integrating executive operations, strategic initiatives, governance, project management, and process improvement. This position combines executive operations, project leadership, Board governance, organizational effectiveness, funding support, and executive communications into one high-impact leadership role. The Director partners closely with the CEO and Executive Team to improve organizational performance and ensure strategic priorities are executed efficiently.
Requirements
- Bachelor's degree required.
- Five or more years of progressively responsible experience in executive operations, project management, organizational leadership, executive support, or strategic initiatives.
- Exceptional organizational, writing, communication, and analytical skills.
- Advanced proficiency with Microsoft Office, project management software, and AI tools.
Nice To Haves
- Master’s degree preferred.
- Experience supporting executives within nonprofit, government-funded, or compliance-driven organizations preferred.
Responsibilities
- Manage executive priorities, calendars, meetings, and organizational follow-through.
- Prepare executive briefings, presentations, reports, correspondence, and Board materials.
- Track CEO commitments, organizational priorities, and critical deadlines.
- Serve as liaison between the CEO, Executive Team, Board members, and external stakeholders.
- Lead CEO-directed initiatives from planning through implementation.
- Develop project plans, dashboards, KPIs, and implementation timelines.
- Coordinate cross-functional projects and monitor risks and progress.
- Coordinate Board and committee meetings, annual retreats, and governance activities.
- Prepare agendas, CEO reports, resolutions, and meeting materials.
- Track Board decisions and action items.
- Research funding opportunities aligned with strategic priorities.
- Assist with grant proposals, contracts, reporting, and compliance.
- Evaluate workflows and recommend process improvements.
- Design SOPs, templates, dashboards, and tracking systems.
- Leverage AI and technology to improve efficiency.
- Support the implementation of organizational initiatives and new systems.
Benefits
- Medical, Dental, and Vision coverage
- 403(b) retirement with matching
- Life Insurance and Long-term Care Insurance
- Generous paid time off- vacation, sick, personal, and self-care days
- Employee Assistance Program
- Parking and Transportation benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
