Executive Assistant to the CEO

Prestige Medical Group•Jasper, GA

4d•$75,000 - $85,000•Onsite

About The Position

The Executive Assistant to the CEO serves as a trusted strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and project support across both business and select personal priorities. This role is responsible for managing calendars, coordinating meetings, supporting communications, tracking organizational initiatives, facilitating follow-up on key priorities, and assisting with commercial real estate projects and business ventures. The Executive Assistant acts as a central point of coordination between the CEO, leadership team, providers, vendors, contractors, business partners, and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, entrepreneurial, and evolving healthcare environment.

Requirements

Minimum of five (5) years of executive administrative support experience.
Experience supporting senior executives, business owners, or organizational leaders.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
High level of professionalism, discretion, and sound judgment.
Advanced proficiency with Microsoft Office Suite and business technology platforms.
Ability to manage multiple priorities with minimal supervision.

Nice To Haves

Experience supporting healthcare executives, physician leaders, or business owners.
Experience with project coordination or operations support.
Experience supporting commercial real estate, construction, development, property management, lease administration, or related business operations.
Experience coordinating projects involving multiple vendors and external business partners.
Basic understanding of contracts, financial documents, or business transactions preferred.
Experience working in a fast-paced, multi-site organization.

Responsibilities

Manage the CEO's calendar, scheduling, and meeting coordination.
Coordinate internal and external meetings, including preparation of agendas and supporting materials.
Manage email communications and assist with prioritization of correspondence.
Track action items and follow-up commitments from meetings and leadership discussions.
Assist with travel planning, reservations, and itinerary management.
Prepare reports, presentations, and executive communications.
Maintain confidential information with the highest level of discretion.
Provide administrative support for commercial real estate acquisitions, developments, and property-related initiatives.
Coordinate meetings, documentation, timelines, and communications with brokers, attorneys, contractors, architects, lenders, and vendors.
Track project milestones, inspections, permits, lease activities, deadlines, and key deliverables.
Organize and maintain files related to real estate transactions, contracts, and project documentation.
Conduct research and gather information to support business development, investment opportunities, and strategic initiatives.
Assist with additional entrepreneurial and business ventures as assigned by the CEO.
Assist with tracking organizational initiatives and special projects.
Coordinate communication between departments, leadership, and external partners.
Monitor deadlines and ensure timely completion of assigned action items.
Support implementation of operational and strategic initiatives.
Coordinate cross-functional projects involving multiple stakeholders.
Assist with due diligence, document organization, and research for business and real estate initiatives.
Serve as a professional point of contact for vendors, consultants, contractors, brokers, attorneys, lenders, business partners, and community stakeholders.
Coordinate communications and follow-up activities across healthcare operations and commercial real estate projects.
Facilitate communication between the CEO and internal leadership team.
Assist with maintaining positive relationships across the organization.
Organize and maintain executive files, records, and confidential documentation.
Assist with document preparation, contracts, and administrative workflows.
Coordinate leadership meetings, events, and special functions.
Support administrative projects as assigned.
Identify opportunities to improve efficiency and streamline processes.
Assist with select personal administrative matters as assigned by the CEO.
Coordinate appointments, scheduling, and related logistics.
Support miscellaneous administrative needs that allow the CEO to focus on strategic priorities.