Special Assistant to the Borough President

City of New York • New York City, NY

14h • Onsite

About The Position

The Special Assistant to the Borough President supports the Borough President’s daily responsibilities and responsiveness, including and not limited to preparing the conference room space(s) for executive meetings, monitoring and supporting timely arrivals and departures from the office and events for the principal, and performing administrative and clerical duties as needed. The incumbent assists in calendar management, travel coordination and correspondence. This position is fast paced, requiring very close attention to detail, and strictest level of confidence and privacy.

Requirements

• Punctuality, accountability, and the ability to handle confidential or sensitive information with care.

Nice To Haves

• No formal education or experience requirements for this position.

Responsibilities

• Operate a multi-line telephone switchboard to answer, screen, and direct incoming calls.
• Greet and assist all visitors, and maintain the appearance of Borough President’s office, conference rooms, and executive suite.
• Receive, sort, and distribute incoming mail, packages, and internal messages.
• Ensure that the Executive suite area is clean, welcoming, and presentable.
• Keep accurate account of the Borough President’s Day with assistance from the scheduling department.
• Perform basic clerical tasks including filing, copying, and data entry.
• Draft documents, memorandums and emails on behalf of the Executive office.
• Other administrative or office-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees