Special Assistant to the Athletic Director

Bethune-Cookman University • Daytona Beach, FL

2d • Onsite

About The Position

The Special Assistant to the Athletic Director is responsible for assisting in all aspects of the administrative functions within the Department of Athletics. This role involves providing administrative support to the Director of Athletics, handling confidential information, and engaging with diverse constituents. The Special Assistant will also work on special projects to ensure strategic alignment across the athletic department, campus entities, and external initiatives. Key duties include defining project scope, researching best practices, designing processes to improve communication and execution, and serving as a liaison to internal and external organizations. The role requires a comprehensive understanding of policies and procedures.

Requirements

• Proficient in Google Suite, Microsoft Office, including Excel, Word, PowerPoint, Zoom, and Microsoft Teams
• Bachelor’s degree required

Nice To Haves

• Master’s Degree
• Demonstrated experience in sports administration
• Excellent interpersonal skills
• Ability to prioritize multiple projects with limited supervision
• Excellent and effective time management skills
• Excellent written and oral communication skills
• Ability to work in a fast-paced environment, be flexible, and manage change effectively
• Ability to successfully interact with all levels of staff and various internal and external constituent groups positively and respectfully
• Ability to handle information in a confidential, objective, and professional manner
• Ability to take review and synthesize significant amounts of information and present findings and recommendations in a summary format

Responsibilities

• Provide administrative support to the Director of Athletics
• Assist with confidential information and engage with a diverse group of internal and external constituents
• Work with the Director of Athletics or designee on special projects that will maintain strategic alignment across the athletic department, various campus entities, and/or external initiatives
• Work collaboratively to define project scope, goals, and deliverables and ensure execution and deadlines are met
• Research and/or work with project work groups to review and recommend best practices
• Design and document processes that improve communication, decision-making, and execution across the department
• Serve as the staff liaison as designated by the Athletic Director or designee to internal and/or external organizations and committees or the Department of Athletics, to identify and improve collaboration across and drive communication, information sharing, and mission alignment
• Demonstrate comprehensive knowledge to interpret policies and procedures, answer questions, and make recommendations
• Other duties assigned by the Director of Athletics or designee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level