Executive Assistant to the Executive Director

Sacramento Life Center•Sacramento, CA

17h•Onsite

About The Position

Sacramento Life Center is seeking an Executive Assistant to support the Executive Director for their non-profit organization located in the Arden Area. This role involves a variety of administrative duties, including managing the Grants Calendar, assisting with grant proposals and reports, answering phones, proofreading and editing correspondence, and managing donor communications and database updates. The position also plays a significant role in coordinating and executing fundraising events, such as the Rose Sale and Annual Gala, and maintaining the Legacy Program website. The ideal candidate will be a self-starter with strong organizational skills, the ability to handle confidential information with tact and diplomacy, and excellent interpersonal communication skills. Previous experience in a professional office or non-profit environment is required.

Requirements

Familiarity with nonprofit business is preferred
Self-starter with strong organizational skills, the ability to be flexible and the willingness to change priorities as required by changes in circumstances.
Ability to handle sensitive and confidential assignments with tact and diplomacy.
Ability to multi-task and work on multiple projects at once.
Strong interpersonal communications skills.
Ability to handle a fast-paced environment.
Demonstrated experience providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on an executive director’s behalf.
Ability to manage the executive director’s calendar, including making appointments and prioritizing the most sensitive matters.
Strong problem-solving skills
Exceptional organizational skills, attention to detail, and ability to prioritize and execute several critical projects simultaneously
Minimum of 2-4 years of previous experience as an assistant working in a professional office and/or non-profit environment.

Nice To Haves

Microsoft Office Suite – including Excel and Word
Canva
Databases – Preferably Donor Perfect
ClickBid
Constant Contact
Previous Grant Experience is desired.

Responsibilities

Miscellaneous office duties for the Executive Director include copying documents, preparing outgoing mail, organizing binders and folders.
Monitor the Grants Calendar and Tracking as well as assist Executive Director with grant proposals and reports.
Assist with answering phones for the office.
Proofreading and editing letters and other correspondence under the direction of the Executive Director.
Assist with all mailing including donor letters.
Inputting and updating donor contact and details in donor database.
Create signs, handouts and other materials for donor meetings, talks and events.
Oversee and coordinate (2) small fundraising events: Rose Sale - Contact parishes and volunteers regarding participation; Coordinate volunteers for day before prep and day of sale. Assist with set up and tear down. Baby Bottles – Contact parishes and schools regarding participation; Coordinate delivery and pick up of bottles; Oversee the Legacy Program – Maintain Legacy Website and communication with Legacy members.
Major role in execution of the Annual Gala. Assist with the design of all signage including silent auction item descriptions, program, posters, directional signs, table names & numbers; Help with set up, day of operations, tear down and any other duties assigned to help with the smooth operation of the event.
Assist other staff members, as needed.
All employees are expected to assist in cross-department duties as needed.