Spare Parts Administrator-Cell Line

Gotion, Inc.•Manteno, IL

2d•$60,000 - $70,000•Onsite

About The Position

Gotion is seeking a highly organized and detail-oriented Spare Parts Administrator to support inventory management, documentation control, asset tracking, and cross-functional coordination within our manufacturing and engineering operations. This position plays a key role in ensuring spare parts availability, inventory accuracy, and effective communication between internal teams and external suppliers. The ideal candidate will possess strong administrative and inventory management skills, excellent bilingual communication abilities (Chinese and English), and experience working in a manufacturing, warehouse, or engineering environment.

Requirements

Associate degree or above
Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.)
Experience in inventory control or warehouse management
Strong written and verbal communication skills in both Chinese and English
Experience in document control and record management
Detail-oriented, responsible, and organized
Strong teamwork and communication skills

Nice To Haves

Familiarity with automation spare parts such as cylinders, solenoid valves, servo motors, sensors, PLC modules, gearboxes, VFDs, and robot spare parts
3+ years of warehouse, inventory, or spare parts management experience
Bachelor's degree or above
Experience in purchasing, supply chain, or logistics coordination
Experience with ERP systems (SAP, Oracle, NetSuite, etc.)
Advanced Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, Power Query)
Experience working in manufacturing, automation, or equipment installation projects
Forklift certification or warehouse equipment operation experience is a plus
Ability to manage critical spare parts and safety stock planning

Responsibilities

Responsible for receiving, storing, issuing, cycle counting, and maintaining inventory accuracy of spare parts.
Ensure inventory records are accurate and updated in a timely manner.
Manage, organize, archive, and control spare parts related documents, purchasing records, inventory records, supplier information, and contract documentation.
Use Microsoft Office (especially Excel) to maintain inventory records, prepare reports, and perform data analysis.
Assist engineers in tracking, updating, and managing rental contracts for forklifts, aerial lifts, cranes, and other on-site engineering equipment.
Coordinate with Engineering, Purchasing, Warehouse, and Suppliers to ensure timely spare parts supply and inventory management.
Handle daily communication, emails, documentation, and meetings in both Chinese and English.
Maintain a comprehensive equipment asset register by recording equipment nameplate information (Maker, Model, Serial Number), installation location, critical spare parts list (BOM), maintenance records, and technical documentation to support equipment maintenance and spare parts management.