Space Manager

City of New York • New York City, NY

7d • Hybrid

About The Position

The Department of Citywide Administrative Services (DCAS) Real Estate Services (RES) Strategic Planning Unit seeks a Space Analyst to perform the functions of Space Manager. The role maintains an inventory of City-owned and leased real estate, documents changes in occupancy and utilization, creates and updates CAD drawings and architectural floor plans, and develops and maintains a comprehensive space inventory database.

The Space Management team conducts ongoing space surveys to evaluate head count and utilization and support optimal use of space. The Strategic Planning Unit analyzes survey results to identify opportunities to accommodate additional staff through redesign, consolidation, space reallocation, or relinquishment. The Space Manager works with Facilities Management, Leasing, and Workplace Services teams on space management and utilization initiatives and evaluates opportunities to optimize or create spaces.

This position may be eligible for remote work up to two days per week under the Remote Work Pilot Program agreed to between the City and DC37.

Requirements

• A baccalaureate degree from an appropriately accredited college or university and one year of satisfactory, full-time experience evaluating and laying out space in office buildings, garages, or other commercial or industrial structures; or a four-year high school diploma or equivalent and five years of such experience.
• The qualifying experience must include projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, building standards, and leasing procedures.
• College education may substitute for up to four years of experience at 30 semester credits per year, but all candidates must have at least one year of the specified experience.
• For Assignment Level II: either a baccalaureate degree and three years of the specified experience, or a four-year high school diploma or equivalent and seven years of the specified experience.

Responsibilities

• Conduct site visits and walk-throughs to analyze the spatial organization and efficient utilization of the City’s real estate portfolio.
• Analyze walk-through results to identify spaces that could accommodate additional staff through restacking, redesign, or relocation, and propose spaces for relinquishment.
• Develop space studies proposing projects to maximize office-space utilization.
• Create and update AutoCAD as-built drawings and furniture layouts.
• Enter floor plans and occupancy information into PPM’s database using Archibus.
• Conduct periodic surveys to verify space inventory data and update AutoCAD and Archibus files.
• Prepare reports on building data, organizational data, and occupancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level