Space Manager

City of New York • New York, NY

8d • $66,330 - $76,279 • Hybrid

About The Position

The Space Manager is responsible for maintaining an inventory of City-owned and leased real estate and documenting changes in occupancy and utilization. This includes creating and updating CAD drawings and architectural floor plans and developing and maintaining a comprehensive space-inventory database. The Space Management team conducts ongoing surveys of space, head count, and utilization to ensure the City’s real estate is used effectively. The Strategic Planning Unit analyzes survey results to identify spaces that could accommodate additional staff through redesign, consolidation, reallocation, or relinquishment. Team members work with Facilities Management, Leasing, and Workplace Services on space-management and utilization initiatives and review opportunities to optimize or create spaces.

The position is within the Strategic Planning Unit of the Real Estate Services Line of Service at the Department of Citywide Administrative Services. The unit works with other RES teams, City agencies, and the Office of Management and Budget to consolidate the citywide real estate portfolio and develop projects that generate cost savings. The role may be eligible for remote work up to two days per week under the Remote Work Pilot Program agreed to between the City and DC37.

Requirements

• A baccalaureate degree from an accredited college or university and one year of satisfactory, full-time experience evaluating and laying out space in office buildings, garages, or other commercial and industrial structures. The experience must include projects requiring knowledge of construction needs and costs, installation of computer equipment and telephone communication systems, building standards, and leasing procedures; or a high school diploma or equivalent and five years of such experience.
• College education may substitute for up to four years of experience at a rate of 30 semester credits per year, but all candidates must have at least one year of the specified experience.
• For Assignment Level II, candidates must have two additional years of the specified experience: either a bachelor’s degree and three years of experience, or a high school diploma or equivalent and seven years of experience.

Responsibilities

• Conduct site visits and walk-throughs to analyze the spatial organization and efficient utilization of the City’s real estate portfolio.
• Analyze walk-through results to identify spaces that could accommodate additional staff through restacking, redesign, or relocation, and propose spaces for relinquishment.
• Develop space studies proposing projects to maximize office-space utilization.
• Create and update AutoCAD as-built drawings and furniture layouts.
• Enter floor plans and occupancy information into PPM’s database using Archibus.
• Conduct periodic surveys to verify space-inventory data and update AutoCAD and Archibus files.
• Prepare reports on building data, organizational data, and occupancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level