Space Data Specialist
About The Position
The Space Data Specialist reports to the Assistant Director of Space Planning and Management. The role produces planning and predesign studies supporting a broad range of NYU Langone Health System objectives and manages enterprise drawing files. It also surveys and documents newly acquired and leased sites and assists with integrating drawings into the Space Planning and Management IWMS/CAFM system. The specialist manages the Space Inventory, the system of record for location and space data across NYU Langone properties and operationally critical locations. The role maintains and improves related databases, reports, digital drawings, and supporting applications; supports data quality and reporting; performs GIS analysis and visualization; and provides planning support for space requests, allocations, audits, test-fits, and feasibility studies. The position also conducts field measurements and verifies existing conditions, updates and standardizes AutoCAD drawings, and contributes to room-numbering approaches used for wayfinding and operational purposes.
Requirements
- Bachelor's degree or equivalent.
- Five years of experience in space planning and management or a similar field; healthcare organization experience is preferred.
- Knowledge of Computer-Aided Facility Management (CAFM) and/or database management.
- Fluency in relevant software, excellent communication skills, and graphic proficiency.
- Ability to maintain close attention to detail and multitask in a fast-paced environment.
- Some understanding of Relational Database Management Systems (RDBMS).
- Basic qualifications include Archibus/Overlay version 14, AutoCAD 2000 or above, MS Access, and MS Excel.
- Ability to communicate effectively with all levels of the organization.
Nice To Haves
- Experience with academic, healthcare, research facility/laboratory, or space planning environments.
- Expertise in Archibus.
- Background in space planning, facilities management, space information management, or architecture.
- Adobe Photoshop.
Responsibilities
- Build, manage, improve, and update the Space Inventory and its IWMS, digital drawings, and supporting applications.
- Develop, produce, and improve reports and reporting interfaces between RED+F data and data used by Human Resources, Finance, Information Technology, and other departments.
- Work with MCIT support personnel to meet moderate-to-advanced information delivery requirements.
- Ensure the Space Inventory accurately reflects the current real estate portfolio, including conducting on-site surveys as needed.
- Update databases accurately and follow up on query responses and errors identified through data cleaning and harvesting.
- Run queries and reports to identify incomplete or inaccurate data, including outlier values and null fields.
- Work with departments to review and revise data tools.
- Analyze spatial data, develop data visualizations, and support the design of digital maps using geographic and other data sets.
- Support Space Planners with space requests, space programs, and space allocations.
- Conduct space audits, advise on space utilization, track move-add-change scenarios, and ensure completion of From-To lists.
- Communicate internally and externally to obtain information needed to update the Space Inventory.
- Develop reports and plans for test-fits and feasibility studies supporting space planning and capital projects for the Campus Planning Office.
- Integrate CAD documents with a relational database of owned and leased properties while maintaining the Space Inventory.
- Manage space planning, space information management, and reporting in alignment with NYU Langone Health System's strategic plan.
- Measure new properties, inspect and verify existing conditions, and gather information for documenting properties in AutoCAD drawings.
- Develop, revise, and standardize AutoCAD drawings in accordance with RED+F Space Planning and Management Design Guidelines.
- Propose and develop logical room-numbering sequences for wayfinding, space planning, scheduling, and operational purposes.
- Serve as a resource to Space Planning and Management colleagues on room-numbering efforts.
Benefits
- Comprehensive benefits and wellness package.
- Financial security benefits.
- Generous time-off program.
- Employee resource groups for peer support.
- Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
