Sourcing and Contracting Manager

Presbyterian Healthcare Services•Remote Workers New Mexico, NM

1d•$81,432 - $138,611•Remote

About The Position

Presbyterian is hiring a skilled Sourcing and Contracting Manager. Responsible for leading the Value Analysis process for assigned VATs by proactively identifying savings opportunities, managing expiring contracts, and addressing new supplies and services requests and process changes; responsible for utilizing and enforcing the VAT seven-step process in order to optimize each initiative processed and to achieve the highest value and return for PHS.

Requirements

Bachelor degree required, 6 years of additional experience can be substituted in lieu of degree plus
5 years experience in healthcare supply chain information or industry related supply chain information experience. (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)

Responsibilities

Oversee and manage the Implementation process of all approved opportunities utilizing the VAT Decision/ Implementation Checklist to ensure all steps that apply to this opportunity are completed; e.g., PHS Contract Checklist (Legal Counsel review, Compliance Officer review, Administrative approval signatures); Contract Repository; notify all end users and stakeholders; schedule education/in-services; notify distributors/GPO; notify purchasing; Load contract; schedule product conversion/exchange stock; and ensure the MMIS Item File and Vendor Master File and other systems are updated.
Lead Pursuit activities including improving current pricing, standardizing supplies, consolidating suppliers, improving contractual language and performance standards, improving utilization, processes, reducing inventory, and outcomes.
Lead all efforts related to developing and issuing and RFP; analyzing RFP responses, benchmarking, trials, reference checks; developing negotiation strategy
Support VAT Chairs in leading their VATs, preparing for VAT meetings, engaging members, prioritizing initiatives, making assignments, recording minutes, and performing all related follow-up activities and communications for VAT action items. (lead from behind)
Lead Opportunity Identification and documentation using VAT tools and methodologies (OIW) to analyze and address existing supplies and services, expiring contracts, and new supplies and services requests and process changes; and lead efforts to proactively identify opportunities.
Responsible for managing and maintaining the Opportunity Tracking Report (OTR) to ensure its accuracy for VASC reporting and for annual budget preparation.
Conduct Preliminary Analysis in order to validate assumptions, determine risks, and quantify the potential value of the opportunity; summarize analyses and make recommendations for Pursuit Strategy .
Determine current obligations; establish a baseline (price, utilization, etc.); obtain current procedures, protocols, satisfaction levels, statistics, etc.; identify end users/stakeholders; identify related/comparable products; identify alternative suppliers, processes, protocols, etc.; conduct market research i.e. , websites, GPO, MD Buyline, and price benchmarking; and prepare Initiative Approval Worksheet (IAW).
Prepare presentation of results of the completed preliminary analysis and pursuit for the VAT for consideration; and lead decision-making process. If decision is made to pursue the opportunity, Initial Approval , support the VAT in documenting the complexity, priority, and lead/champion and conducting negotiations; and contract development , review and approval processes to include Legal Counsel review and approval.
Responsible for ensuring all phases of the VAT process are completed appropriately and presenting the completed information to the VAT for Final Approval , e.g., Contract Document/Letter of Commitment; associated exhibits, schedules, implementation plans, etc.; new procedures/ protocols; Initiative Approval Worksheet (IAW); spreadsheet analysis supporting financial impact; Pursuit Strategy, Negotiation Strategies, and Meeting minutes; and RFP results.
Conduct required Monitoring to validate that the value based decisions made by the VATs are generating the results expected for Savings, customer satisfaction, performance standards, contractual compliance, and quality outcomes.
Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes
Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
Actively support Supply Chain Formulary enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
Support holding key supply chain suppliers accountable for service standards.
Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to support VAT initiatives.
Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain