Sorority House Manager (Part-Time) - Includes Accommodations - UTK

Alpha Gamma Delta Property Management•Knoxville, TN

12d•Onsite

About The Position

The live-in, part-time House Manager oversees the day-to-day operations of the Alpha Gamma Delta chapter facility. Responsibilities include managing facility safety and security, environmental safety, the physical facility and grounds, repairs and maintenance, cleanliness, and basic financial matters related to facility operations. Working with the assigned Regional Property Manager, the House Manager follows chapter house rules and bylaws, Fraternity, FHC, and/or University policies to support a comfortable and safe living environment for chapter members. The position requires living on-site at the chapter facility and may involve extended or non-traditional hours to respond to emergencies. The Fraternity Housing Corporation (FHC), formed in 2010, supports Alpha Gamma Delta members by providing safe, competitive, and attractive housing and storage facilities. It fulfills this mission through professional property and financial management and investment in properties and improvements. The FHC owns or leases more than 95 Alpha Gamma Delta homes, dorms, lodges, suites, and storage spaces across the United States.

Requirements

Fluent in reading, speaking, and writing English.
Must pass a criminal background check.
Proficient with PCs and skilled in Microsoft Office and Outlook.
Excellent oral and written communication skills.
Goal- and team-oriented, able to work closely with people while exhibiting a positive attitude.
Well organized and able to make sound decisions under pressure and within tight deadlines.
High school diploma or GED equivalent required.
Previous residence life, Greek-letter organization, or other group-living experience preferred.
Must live on-site at the chapter facility.
Able to lift and carry up to 35 pounds daily.
Able to climb stairs several times per day; kneel, bend, and reach often; and stand for 65% of working time.
Able to work indoors and outdoors and in out-of-office locations for job-related activities.
May need to work extended or non-traditional hours and respond to emergencies 24/7.

Nice To Haves

Degree or enrollment in a graduate program at a local university.
Previous residence life, Greek-letter organization, or other group-living experience.

Responsibilities

Communicate with the Regional Property Manager by phone or video conference as requested, for approximately 30–45 minutes, and respond to communications within 24 hours.
Schedule and conduct the opening and closing of the chapter house.
Schedule and conduct at least one house meeting per term.
Manage relationships with vendors.
Ensure compliance with Alpha Gamma Delta, FHC, University, and/or Chapter policies, rules, and regulations.
Maintain current information files and records for keys, furnishings and appliances, maintenance, residents, employees, vendors, and the security system.
Manage selected service providers, including identifying vendors, gathering quotes, overseeing required work, and submitting invoices to the Regional Property Manager.
Be available onsite for routine maintenance and inspections coordinated by the Regional Property Manager.
Order and maintain adequate cleaning supplies and equipment.
Walk the property daily, note issues, and communicate them to the Regional Property Manager.
Regularly inspect safety-related devices, including fire extinguishers, exit doors, smoke detectors, exit lights, alarms, and locks.
Meet with selected inspectors or maintenance technicians as directed by the Regional Property Manager.
Submit a timesheet every two weeks to the Regional Property Manager.
Submit receipts and reimbursement requests as applicable.
Reconcile the monthly credit card statement.
Attend House Director meetings and trainings hosted by UTK.
Perform other duties as assigned.