Sorority House Director / Manager - ND State University (Beta Beta)

Alpha Gamma Delta Property Management•Fargo, ND

8d•Onsite

About The Position

The Fraternity Housing Corporation (FHC) is dedicated to enhancing the value of Alpha Gamma Delta membership by providing safe, competitive, and attractive housing. The FHC manages over 95 Alpha Gamma Delta properties across the United States, offering professional property and financial management, as well as strategic investments in property improvements. This role involves managing the day-to-day operations of a chapter house, ensuring a comfortable and safe living environment for members. The House Director will oversee administrative tasks, security, environmental safety, facility maintenance, resident emergencies, meal service assistance, repairs, cleanliness, financial matters, and vendor supervision. This is a live-in position requiring presence seven days a week, excluding extended holiday breaks when the facility is closed.

Requirements

Must be able to read, speak, and write in fluent English.
Must pass a criminal background check.
PC proficient with skills in Microsoft Office and Outlook.
Excellent oral and written communication skills.
Goal and team-oriented, able to work closely with people while exhibiting a positive attitude.
Well-organized.
Able to work and make sound decisions under pressure and within tight deadlines.
High school Diploma or GED equivalent required.

Nice To Haves

Bachelor's degree preferred.
Previous residence life, Greek-letter organization, or other group-living experience preferred.

Responsibilities

Manage the day-to-day operations of the chapter house.
Oversee administrative tasks, security, and environmental safety.
Manage the physical facility and its grounds.
Handle resident emergencies and assist with meal service program components.
Manage repairs and maintenance, ensuring cleanliness.
Handle basic financial matters and supervise vendors and hired staff.
Ensure compliance with Alpha Gamma Delta, FHC, University, and Chapter policies.
Communicate weekly with the Regional Property Manager via phone or teleconference and submit a weekly House Director report.
Communicate in-person weekly with the student Director of Property and Head Chef.
Schedule and conduct the opening and closing of the chapter house.
Schedule and conduct at least one house meeting per semester or quarter.
Maintain a master calendar of university dates, holidays, chapter events, and major repairs.
Manage vendor relationships and assist in contract negotiations.
Keep up-to-date files on keys, furnishings, maintenance, residents, employees, vendors, and security systems.
Manage repairs under $500.
Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work, and remitting invoices.
Coordinate routine maintenance and inspections.
Help create strategy for long-term care and upkeep of the facility.
Perform daily property inspections.
Coordinate, schedule, and supervise housekeeping vendors and/or staff.
Assist in the development and monitor standard cleaning routines.
Order and maintain adequate levels of cleaning supplies and equipment.
Arrange for annual deep cleans, lawn/ground/exterior maintenance, and pest control.
Perform light cleaning or disinfecting as needed.
Schedule and conduct daily inspections of the chapter house and surrounding grounds.
Ensure electrical, plumbing, and heating/cooling systems are code-compliant and in working order.
Regularly inspect safety devices including fire extinguishers, exit doors, smoke detectors, alarms, and locks.
Complete three fire drills throughout the academic year.
Work with the Regional Property Manager on all personnel issues.
Submit timesheets every two weeks.
Meet regularly with chapter members, officers, and advisor leadership to discuss house operations.
Be present at certain chapter events.
Communicate effectively with advisors, parents, alumnae, university representatives, and community members.
Handle minor purchases for daily operational expenses.
Collect, verify, and scan vendor invoices to the Regional Property Manager.
Reconcile monthly credit card statements.
Manage or be the first responder to member incidents and emergencies.
Perform other duties as assigned.