Social Services Licensing Specialist (PN 20014920)

State of Ohio • Columbus, OH

2d • Onsite

About The Position

The Bureau of Regulatory Operations (BRO) at the Ohio Department of Health (ODH) is seeking to fill a Social Services Licensing Specialist vacancy. This role is vital in ensuring healthcare facilities meet state and federal licensing and certification standards. The State of Ohio is a drug-free workplace. This position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39).

Requirements

• 3 college level courses in business, social service, public health, or related field AND 12 months training or 12 months experience in governmental laws & licensing standards of long term care &/or non-long term care facilities.
• OR Equivalent of Minimum Class Qualifications for Employment.
• Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application.
• Transcripts must be an original copy from the educational institution and include an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted.

Nice To Haves

• Associates or advanced degree in business, social service or public health
• Experience working with databases (e.g., Automated Survey Processing Environment and Certification and Licensure System)
• Experience providing consultation and/or technical assistance to health care facilities/providers
• Experience reviewing applications for eligibility and/or compliance
• Experience assisting or independently preparing and providing testimony for judicial hearings
• Experience developing and presenting trainings and/or public speaking
• Experience responding to inquiries via email and telephone

Responsibilities

• Review and process licensure applications, renewals, ownership changes, and other regulatory requests for healthcare facilities and service providers.
• Interpret and apply state and federal laws, regulations and licensing standards to ensure compliance and eligibility.
• Conduct detailed research, analysis, and evaluation of applications, supporting documentation and facility records.
• Coordinate with healthcare providers, government agencies, inspectors, and stakeholders throughout the licensing and certification process.
• Manage application records and maintain accurate information within multiple regulatory databases and tracking systems.
• Prepare licenses, certifications, approval letters, and other official correspondence.
• Monitor licensing activities, certification requirements, inspections and regulatory deadlines to ensure timely processing.
• Provide technical assistance and guidance to applicants, facility operators, and the public regarding licensing requirements and procedures.
• Collaborate with state and federal partners, including Centers for Medicare and Medicaid Services, the State Fire Marshal and other regulatory agencies.
• Track and support Medicare and Medicaid certification activities, including enrollment applications and provider updates.
• Generate reports, maintain electronic records and ensure data accuracy across multiple systems.
• Assist with hearings, licensing conferences, compliance reviews and regulatory investigations, as needed.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree