Social Impact and Sustainability Coordinator

Cooley•Santa Monica, NY

23h•Hybrid

About The Position

Cooley is seeking a Social Impact & Sustainability Coordinator to join the Social Impact & Sustainability (SIS) team. Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley’s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a ‘one-firm’ culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. The Social Impact & Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
2+ years’ prior administrative experience

Nice To Haves

Bachelor's Degree
Previous law firm experience
Previous legal secretary and/or executive assistant experience helpful
Professional demeanor
Strong interpersonal communications skills, both verbal and written
Ability to anticipate and identify project logistical needs and proactively support SIS team members
Ability to handle complex and fast-paced environment
Ability to speak effectively in front of an audience
Ability to maintain confidentiality of all records, files, documents and department information
Strong understanding of data integrity and quality control practices
Comfortable managing and maintaining multiple spreadsheets, trackers, and databases
Strong attention to detail
Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently

Responsibilities

Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team
Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity
Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use
Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team
Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc
Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm’s grants management platform
Serve as point of contact to attorneys and business professionals on SIS procedures/questions
Support Social Impact Manager with local office and firmwide event planning and logistics
Draft internal communications and toolkits in support of SIS initiatives
Support local offices with SIS initiative creation and maintenance on employee giving platform
Assist with nonprofit research to ensure alignment with firm charitable giving policies
Code department invoices and send to Accounting & Finance for processing
Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team
Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives
All other duties as assigned or required