Administrative Assistant - Sustainability & Social Impact

McDonald's Corporation•Chicago, IL

21h•Onsite

About The Position

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world. At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements. This important position will support the VP/Chief Sustainability and Social Impact officer and two Senior Directors. In this role, you will be a critical team member and will perform a wide variety of specialized and administrative functions. You must possess strong organizational and communication skills and demonstrate a proven track record of getting results. This role will report directly to VP/Chief Sustainability and Social Impact officer. As a key member of the Sustainability and Social Impact team, the Administrative Assistant will embody and promote our commitment to inclusion and service. We value individuals who actively engage in community service and demonstrate alignment with our core values in both professional and personal contexts. This role supports leaders who drive meaningful change, and we seek candidates who are passionate about contributing to a purpose-driven culture.

Requirements

5+ years in executive support, office management, or similar roles
Experience with travel coordination and expense processing
Strong multitasking, organization, communication, and project management skills
Proficiency using Microsoft 365 tools (Teams, Outlook, Co-Pilot, collaboration features) to streamline executive support and improve coordination.
Curious and proactive about learning new tools and technologies
Polished, professional, proactive, and detail-oriented
Strong communication, project management, and critical thinking skills
Reliable, results-oriented, and able to anticipate needs
Comfortable working in a fast-paced environment
Comfortable working with senior leadership and managing confidential information

Responsibilities

Provide high‑level, proactive administrative support to a senior executive, including complex calendar management, meeting coordination, and day‑to‑day prioritization for Vice President and both Senior Directors.
Anticipate executive needs, manage competing priorities, and operate independently with minimal direction in a fast‑paced environment.
Serve as a trusted partner by exercising sound judgment, discretion, and professionalism at all times.
Manage and coordinate logistics across Vice President and Senior Directors while ensuring accuracy and follow‑through.
Demonstrate exceptional organizational, time‑management, and multitasking skills to ensure deadlines and deliverables are met.
Oversee monthly and weekly meetings, managing event logistics, agenda creation when needed, attendee experience, and communication.
Coordinate travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
Act as primary liaison between Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives
Process invoices and vendor contracts in a timely manner, including issue tracking and resolution
Support department-wide communications through emails, Teams messaging, and webcast support
Maintain distribution lists and facilitate information sharing
Maintain on‑site presence that aligns with the VP’s schedule, ensuring in‑office availability during leadership’s core hours and key on‑campus commitments to provide timely, real‑time administrative support.