Administrative Coordinator (Sustainability Coordinator)

Loyola Marymount University•Westchester, FL

About The Position

Performs a variety of administrative duties to support the Manager of Sustainability. This role involves creating and maintaining a professional office environment, coordinating on-campus Sustainability events, managing time cards for student employees, updating marketing materials and the department website, handling sensitive information, assisting with records for the LMU Bike Shop and LMU Garden, coordinating communication plans with the campus community, assisting with metric tracking and report creation for annual progress, developing relationships with other sustainable campuses, representing LMU Sustainability within the Facilities Management community and at professional organizations, and performing other duties as assigned. The position also requires exhibiting behavior that supports the university's mission, vision, and values, communicating with high standards of professional conduct, and demonstrating a commitment to outstanding customer service.

Requirements

Typically a high school diploma or equivalent experience.
Minimum two years office work experience in an administrative setting.
Demonstrated knowledge in the principles of organization.
Knowledge of various aspects of facilities operations.
Knowledge and understanding of a university environment, both organizationally and politically.
Ability to work as part of a team.
Ability to communicate well with a diverse population of faculty, staff, students, all levels of administrators, and others using tact and diplomacy at all times.
The use of equipment and facilities.
Ability to simultaneously work on multiple tasks with varying deadlines.
Demonstrated ability to solve problems and flexibility in handling last minute changes.
Applies basic knowledge of concepts, practices, and procedures to varied situations.
Exemplary communication skills (both written and oral).
Highly developed coordination and communication skills.
Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

Nice To Haves

Previous experience in time keeping system highly desired (Workday).
Ability to work a flexible schedule (nights, weekends, and holidays).

Responsibilities

Create and maintain a professional office environment that will promote the efficiency of daily operations for the Manager of Sustainability.
Compose memos, routine office memoranda, and transcribe notes.
Work with Conference and Event Services to schedule event space.
Oversee all aspects of event coordination for on campus Sustainability events.
Review and approve all time cards for student employees working for the Sustainability department, adhering to university policies for time-sheet recording.
Effectively represent the Sustainability department by constantly upgrading marketing tools and department website with the most current information and statistics.
Handle sensitive or confidential information.
Help manage records and processes for the LMU Bike Shop and LMU Garden.
Coordinate and maintain communication plan with campus community.
Work with Marketing and Communications to send frequent publications about Sustainability events and statistics.
Assist Manager of Sustainability with tracking metrics and creating reports to survey annual progress.
Develop working relationship with other sustainable campuses to stay connected with Sustainability programming across other universities.
Represent LMU Sustainability within Facilities Management community and at professional organizations or associations, serve on committees as required.
Perform other duties as assigned.