Smelter Administrative Assistant

Alcoa • Newburgh, IN

3d • Hybrid

About The Position

At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper. At Alcoa Warrick, you can help shape the day-to-day work that keeps our operations moving. As a Smelter Administrative Assistant, you will support department leaders, employees, and cross-functional partners by providing reliable administrative coordination, accurate reporting, strong customer service, and timely support for scheduling, payroll, records, and employee-facing processes. This is a great opportunity for someone who enjoys working in a manufacturing environment, communicates clearly, takes accountability, and helps teams stay organized and aligned with business goals. In this role, you will provide hands-on administrative support for smelter operations, helping ensure department needs are coordinated, records are accurate, and key processes are completed on time. You will work closely with Human Resources, department leaders, and employees to support work relationships, productivity, engagement, training, and accurate administrative procedures.

Requirements

• Associate’s degree preferred, or an equivalent combination of education and experience that supports success in an administrative role.
• Experience working in a manufacturing environment, with an understanding of the pace, priorities, and need for accuracy in an operations setting.
• Advanced analytical and Microsoft Excel skills, with the ability to work with data, reporting, audits, metrics, and administrative records.
• Strong communication and customer service skills, with the ability to work effectively with employees, Human Resources, department leaders, and other stakeholders.
• Ability to prioritize, execute, and take accountability for timely administrative support, scheduling, reporting, and process follow-through.
• Availability to work different schedules and support a safe, inclusive, and collaborative manufacturing environment.

Responsibilities

• Provide outstanding customer service to employees, department leaders, Human Resources, and other stakeholders by responding professionally and helping connect people with the information or support they need.
• Support department coverage and scheduling by helping plan and execute work schedules in a timely and organized manner.
• Perform and coordinate administrative duties including reporting, payroll, time and attendance management, system transactions, data entry, audits, and record keeping.
• Collect, review, and analyze trends, metrics, and administrative information to support accurate follow-up and informed decision-making.
• Partner with Human Resources, department leaders, and employees to support positive work relationships, productivity, retention, employee engagement, and training and development initiatives.
• Document and maintain administrative procedures, helping ensure required reporting is accurate, timely, and aligned with applicable government regulations.

Benefits

• Competitive compensation packages, including pay-for-performance variable pay, recognition and rewards programs.
• 401(k), employer match up to 6%, additional employer retirement income contribution (no vesting period)
• Healthcare benefits: medical, Rx, dental, vision, flexible spending account, health savings account (generous employer contribution), life and accident insurance
• Work-life balance programs: flexible work scheduling, hybrid/remote working
• Paid time off: 15 vacation days prorated in the 1st year based on hire date, 10 holidays including 1 flexible holiday of your choice, 7 illness days, Care for Family leave up to 40 days, up to 5 bereavement days, maximum of 30 jury duty days, and up to 10 days annual training for military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree