Smelter Administrative Assistant

Alcoa • Newburgh, IN

1d • Onsite

About The Position

Shape Your World At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper. Alcoa Warrick At Alcoa Warrick, you can help shape the day-to-day work that keeps our operations moving. As a Smelter Administrative Assistant, you will support department leaders, employees, and cross-functional partners by providing reliable administrative coordination, accurate reporting, strong customer service, and timely support for scheduling, payroll, records, and employee-facing processes. This is a great opportunity for someone who enjoys working in a manufacturing environment, communicates clearly, takes accountability, and helps teams stay organized and aligned with business goals. About the Role In this role, you will provide hands-on administrative support for smelter operations, helping ensure department needs are coordinated, records are accurate , and key processes are completed on time. You will work closely with Human Resources, department leaders, and employees to support work relationships, productivity, engagement, training, and accurate administrative procedures.

Requirements

• Associate’s degree preferred, or an equivalent combination of education and experience that supports success in an administrative role.
• Experience working in a manufacturing environment, with an understanding of the pace, priorities, and need for accuracy in an operations setting.
• Advanced analytical and Microsoft Excel skills, with the ability to work with data, reporting, audits, metrics, and administrative records.
• Strong communication and customer service skills, with the ability to work effectively with employees, Human Resources, department leaders, and other stakeholders.
• Ability to prioritize, execute, and take accountability for timely administrative support, scheduling, reporting, and process follow-through.
• Availability to work different schedules and support a safe, inclusive, and collaborative manufacturing environment.

Responsibilities

• Provide outstanding customer service to employees, department leaders, Human Resources, and other stakeholders by responding professionally and helping connect people with the information or support they need.
• Support department coverage and scheduling by helping plan and execute work schedules in a timely and organized manner.
• Perform and coordinate administrative duties including reporting, payroll, time and attendance management, system transactions, data entry, audits, and record keeping.
• Collect, review, and analyze trends, metrics, and administrative information to support accurate follow-up and informed decision-making.
• Partner with Human Resources, department leaders, and employees to support positive work relationships, productivity, retention, employee engagement, and training and development initiatives.
• Document and maintain administrative procedures, helping ensure required reporting is accurate , timely , and aligned with applicable government regulations.

Benefits

• Competitive compensation packages, including pay-for-performance variable pay, recognition and rewards programs.
• 401(k), employer match up to 6%, additional employer retirement income contribution (no vesting period)
• Healthcare benefits: medical, Rx, dental, vision, flexible spending account, health savings account (generous employer contribution), life and accident insurance
• Work-life balance programs: flexible work scheduling, hybrid/remote working
• Paid time off: 15 vacation days prorated in the 1st year based on hire date, 10 holidays including 1 flexible holiday of your choice, 7 illness days, Care for Family leave up to 40 days , up to 5 bereavement days, maximum of 30 jury duty days, and up to 10 days annual training for military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree