Small Projects Coordinator

Prairie Mechanical • Omaha, NE

5d

About The Position

The Small Projects Coordinator will manage projects to ensure they are delivered on time, within scope, and within budget. This role involves completing job setups for new projects, partnering with project managers to review and adjust labor plans, and communicating with stakeholders. The coordinator will also manage the schedules of the small projects field team for maximum efficiency, strategize labor sharing, assist with change orders, and collaborate with accounts receivable for billing and payment. Additionally, the role includes forecasting manpower needs, coordinating training and badging, and attending department planning meetings.

Requirements

• Self-motivated, detail-oriented, and flexible to accommodate changes
• Possess excellent written and oral communication skills
• Strong ability to collaborate with others to accommodate constantly changing manpower needs

Nice To Haves

• College degree preferred and/or 3-5 years of experience in the Mechanical/HVAC/Plumbing (or related) industries, or prior dispatching experience
• Knowledge of the local unions (464, 16, 3) and trade line agreements preferred, not required

Responsibilities

• Manage projects to ensure they are delivered on time, within scope and within budget
• Complete the job setup for all new projects
• Partnering with project managers to review detailed project labor plans, track progress throughout and adjust the plan as needed, communicating with stakeholders (field team, project managers, customers) as needed
• Coordinating and adjusting the small projects field team schedules for maximum efficiency, strategizing to share labor from service team and large project teams (Omaha and Lincoln) to execute job schedules
• Assist with change-orders to customers when project scope is adjusted
• Collaborate with accounts receivable to ensure timely billing and payment on projects
• Forecast short- and long-term manpower needs
• Coordinates ongoing safety/customer training and badging for the small projects field team
• Attends department project planning meetings to review long-term scheduling
• Cultivate strong relationships with the small projects team, understanding their abilities, strengths/weaknesses, skillsets, badging/access needs and licenses for the success of each project

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree