Site Operations Coordinator

JLL•Dallas, TX

5d•Onsite

About The Position

Join JLL as a Site Operations Coordinator and become a key player in supporting seamless facility operations in Dallas, TX. This role is ideal for detail-oriented professionals who thrive in fast-paced environments and enjoy coordinating multiple priorities. You'll provide essential administrative and operational support to the site management team, ensuring smooth day-to-day operations, vendor coordination, and effective communication between stakeholders. As a Site Operations Coordinator, you'll be the organizational backbone of the site—managing vendor schedules, maintaining accurate records, supporting front desk operations, and helping to track key performance indicators. Your strong organizational skills and proactive approach will ensure that our facilities run efficiently while maintaining the highest standards of service delivery.

Requirements

0-2 years of experience in an administrative or operational support role
Strong organizational skills and exceptional attention to detail
Proficiency in Microsoft Office suite, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively
Basic understanding of customer service principles
Ability to work onsite full time
Flexibility for reimbursed travel between client locations.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience in a facilities management or property management environment
Familiarity with vendor management concepts
Basic knowledge of building operations and maintenance
Experience with data entry and database management
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software.

Responsibilities

Schedule and coordinate vendor activities and site inspections
Maintain accurate records of vendor interactions, service requests, and site activities
Assist in the preparation of basic reports on site operations and vendor performance
Respond to routine inquiries from staff, vendors, and clients
Support the implementation of site procedures and protocols
Organize and maintain site documentation and operational manuals
Assist in tracking and reporting on key performance indicators (KPIs)
Coordinate site meetings and help prepare relevant materials
Support front desk operations and greet visitors professionally
Liaise with regional mailroom lead to ensure smooth site operations
Participate in safety and compliance initiatives to promote a safe working environment.