Site Operations Coordinator

KLA•Totowa, NJ

4d•$27 - $45•Onsite

About The Position

The Totowa team is looking for an experienced professional Site Operations Coordinator. We are looking for an enthusiastic, self-motivated individual who enjoys working in a fast-paced environment and can adapt to different working styles and needs. You will be able to prioritize and multitask with exceptional attention to detail and confidentiality. This position requires an individual who is resourceful and has excellent interpersonal skills to interact in a professional and friendly manner with employees, customers, vendors, and community partners at all levels. The successful candidate will have a proactive approach with the ability to independently and collaboratively work on a wide range of time-sensitive assignments. We seek a passionate teammate that will be an integral part of the continued success and growth of the Totowa facility.

Requirements

8 years of experience directly supporting multiple leaders for a multisite organization, international coordination a plus
Experience with task management, facilities, day to day business operations
Ability to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion
Superb communication skills (oral and written) with a confident, concise, clear and compelling style. Produce well thought‐out, professional correspondence free of grammatical and spelling errors
Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions
Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind
Excellent organization skills, time management and planning abilities, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment
Strong interpersonal skills and ability to build relationships cross-functionally
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Extraordinary work ethic while balancing the needs of the individuals and the business
Experience planning, managing, project management and executing large-scale events
Bachelors degree plus 0 years' experience

Responsibilities

Oversight and guidance to other administrative support
Create Excel charts, reports, presentations and other materials
Manage busy calendars, make travel arrangements, organize meetings and site events
Facilities coordination, site maintenance, ordering site supplies and processing Fed-Ex shipments
Coordinate on-boarding requests, assist with processing new hire forms, assigning cubicles, and working with IT to ensure new employees are up and running
Collaboration with HR Corporate and other Milpitas based organizations while actively utilizing your keen problem-solving abilities as challenges arise