Site Operations Coordinator

Genuine Parts Company•York, PA

3d•Onsite

About The Position

The Site Operations Coordinator provides essential administrative and operational support to ensure the smooth and efficient functioning of the Distribution Center. This role supports both office and floor operations through strong organization, attention to detail, and proactive problem-solving. Key components of the role include coordinating administrative processes, supporting safety and environmental programs, assisting with facility logistics, and serving as a main point of contact between operations, leadership, and corporate functions. This position requires strong communication skills, agility in a dynamic environment, a commitment to self-development, and a dedication to customer focus.

Requirements

2–4 years of experience in administrative or operations support, preferably within a distribution, logistics, or manufacturing environment.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced setting.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable with WMS or ERP systems.
High level of integrity, confidentiality, and professionalism.
Ability to work independently and as part of a cross-functional team, adapting quickly (agility) to changing business needs.

Nice To Haves

Understanding of safety and environmental compliance requirements.
Operational Insight- Connects administrative tasks directly to the efficiency and success of DC operations.
Leadership Embodies the following values: serve, perform, influence, respect, innovate, team.
Effectively communicates by motivating and inspiring others through clear and proactive communication.
Delivers results and drives customer success by committing and focusing on outcomes to deliver results and making the customer the center of decisions.
Makes balanced decisions and thinks strategically by being a forward thinker.

Responsibilities

Support site safety initiatives, including tracking incident reports, training completion, and safety observations.
Help ensure compliance with environmental standards by maintaining documentation (MSDS sheets, recycling logs, waste management records, etc.).
Assist in coordinating safety meetings, binders, audits, and emergency preparedness activities.
Promote a culture of safety and accountability by reinforcing safe behaviors and maintaining visibility of key safety communications.
Provide direct support to DC leadership in tracking and communicating daily performance metrics (UPH, service %, quality, safety, etc.).
Serve as a communication hub for daily operations updates, notices, and key announcements
Assist in updating visual management boards, dashboards, and reports.
Utilize a strong customer focus when supporting DC leadership and floor associates, ensuring administrative tasks directly facilitate smooth and efficient daily operations.
Support the coordination of inbound shipment schedules, truck gate operation, visitors or special projects as assigned.
Help maintain compliance with standard operating procedures by ensuring documents and postings are current and accessible.
Coordinate office and breakroom logistics including supplies, maintenance requests, and vendor services (cleaning, vending, waste, etc.).
Manage visitor and contractor entry procedures to ensure full compliance with site safety and regulatory standards. This includes verifying the identification of all visitors, issuing badges when necessary, and ensuring proper footwear is worn when working on behalf of the site.
Assist with space planning, equipment moves, and facility projects to maintain a clean, efficient, and safe environment.
Manage daily administrative tasks including correspondence, document control, scheduling, and reporting.
Maintain organized records for training, performance, and safety documentation.
Prepare presentations, reports, and meeting materials for site leadership.
Support timekeeping verification and basic documentation as needed.
Coordinate on-site meetings and events, including room setup, supplies, and communication.
Actively pursue self-development skills to enhance proficiency in Microsoft Office Suite, WMS, and other relevant systems, improving overall administrative efficiency.
Aid in the execution of employee engagement initiatives, celebratory functions, and community service projects.
Support communication efforts such as posting newsletters, recognition boards, and key performance updates.
Serve as a positive, professional presence within the DC — approachable, resourceful, and dependable.