Site Coordinator - Adult Athletics

Willamalane Park and Recreation District•Springfield, OR

About The Position

The Site Coordinator plans, organizes, implements, promotes, and oversees Adult Athletics program activities and is responsible for participant and staff safety at the program site. The role handles day-to-day program operations and works under the supervision of the Athletics Supervisor, whose review is based primarily on results, participant feedback, and direct observation. Although supervision is not normally a responsibility of this classification, the coordinator may lead designated staff and volunteers at the site. The position is part-time, benefitted, nonexempt, and represented by AFSCME. The schedule is generally Sunday 2:30–8:30 p.m. and Monday through Thursday 3:30–9:30 p.m.; schedules may vary with departmental needs and include daytime, evening, and weekend work. The desired start date is December 14, 2026. Applicants must be current Willamalane employees to apply through November 12, 2026; all applications are due by November 20, 2026, at 5 p.m. The job is considered safety-sensitive, and a drug screen and criminal background check are required before employment. The employee must possess or be able to obtain current First Aid and CPR certificates and a valid Oregon driver’s license. The role involves frequent sitting, standing, bending, kneeling, stooping, communicating, reaching, and manipulating objects; it also requires regularly moving materials weighing up to 50 pounds and manual dexterity and coordination for more than half of the work period. Reasonable accommodation may be evaluated individually.

Requirements

Possess or be able to obtain current First Aid and CPR certificates.
Possess or be able to obtain a valid Oregon driver’s license.
Ability to administer basic First Aid and CPR.
Familiarity with basic computer operations and software.
Effective written and verbal communication skills.
Ability to work well with program patrons, spectators, and staff.
Ability to work independently with limited on-site supervision and respond calmly and effectively in emergencies.
Ability to deal effectively with behavioral problems.
Ability to assign and review others’ work, maintain records, and prepare accurate reports.
Ability to move materials weighing up to 50 pounds regularly.

Nice To Haves

Experience mentoring and coaching peers in a team environment.
Experience developing and delivering athletics-related training.
Strong interpersonal communication skills and ability to contribute as a team member in a fast-paced, diverse work environment.
Problem-solving skills.
Considerable knowledge of behavior management systems, planning and implementing athletics activities, and record keeping.

Responsibilities

Help set up, monitor, and act as the on-site lead during program activities.
Monitor participant safety and ensure the safety of participants and program staff at the site.
Lead assigned staff and volunteers, including assigning and reviewing work, preparing work schedules, providing program-specific training, contributing input to performance evaluations, assisting with recruitment, and providing work assistance.
Handle disciplinary problems involving patrons.
Promote programs, classes, and activities; organize program information and prepare program calendars; and maintain informational bulletin boards.
Maintain and submit records on time and prepare program reports, including daily logs, incident reports, and attendance sheets.
Submit weekly attendance numbers to the supervisor.
Respond to questions, concerns, and complaints from participants, staff, and the public.
Maintain communication with the direct supervisor, adult sports coordinator, site staff, facility front desk, community partners, and participants.
Serve as the on-site contact for transitions, emergencies, room schedules, and facility concerns related to designated programs.
Attend staff meetings and training as requested.
Administer First Aid and CPR and respond to emergencies as required.
Order, purchase, and organize necessary supplies.
Assist with surveys for periodic program evaluations.

Benefits

Paid sick leave beginning on the date of hire.
Paid holidays: 11 District-recognized holidays plus one floating holiday per calendar year.
Medical and dental insurance beginning the first of the month following the date of hire.
Life and long-term disability insurance beginning the first of the month following the date of hire.
Annual cost-of-living increase of up to 4%, as approved by the Board.
Merit increase of 3% after successful completion of the probationary period and annually thereafter.
Additional $1 per hour after successful completion of a Spanish competency test.
Retirement benefits after completing the probationary period.
Voluntary deferred compensation and flexible spending programs.
Discount on selected childcare programs, subject to restrictions.
25-percent discount on certain recreation programs.
Free use of pools for lap and play swimming for the employee and family.
Free use of the fitness center for the employee and family.
Free wellness programs.
Payroll direct deposit available.