Athletics Coordinator
About The Position
The part-time Athletics Coordinator supports the planning, organization and day-to-day coordination of District athletic programs, youth and adult sports leagues, events and field reservations. The position works with staff, volunteer coaches, schools, community organizations and league partners to deliver safe, organized and high-quality athletic opportunities consistent with Park District standards. The position reports to the Recreation Facilities Manager. The coordinator supports safety and risk management by maintaining working knowledge of District and departmental safety rules, attending required safety meetings and trainings, following District risk management, emergency response and OSHA policies, and training and drilling assigned staff on emergency procedures. The role involves applying sound judgment and confidentiality, communicating effectively in English, maintaining accurate records, and responding to changing program and facility needs. Work takes place in offices and recreation facilities and at outdoor programs and events. Exposure may include noise, cleaning chemicals, communicable diseases, bloodborne pathogens and extreme weather. Physical duties include regularly using hands, talking and hearing; frequently standing, sitting and walking; occasionally reaching, bending, twisting and kneeling; and lifting or moving objects up to 40 pounds with assistance or equipment as appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The job description may evolve based on organizational needs.
Requirements
- Associate degree or higher in Parks and Recreation, Physical Education, Sports Management or a closely related field.
- A minimum of two years of relevant athletics, recreation programming or sports administration experience.
- CPR/AED and First Aid certification required within 60 days of hire.
- Must successfully complete District-required pre-employment screening.
- Strong organization, customer service, communication, scheduling and program coordination skills.
- Ability to work evenings and weekends based on program schedules.
- Communicate effectively in English, verbally and in writing.
- Maintain a high level of confidentiality and demonstrate flexibility and sound judgment.
- Ability to lift and move objects up to 40 pounds, using assistance or equipment as appropriate.
Responsibilities
- Coordinate youth and adult sports leagues, athletic programs, tournaments and special events.
- Prepare seasonal athletic program schedules, league calendars, practice arrangements and event logistics.
- Coordinate athletic field reservations and facility use with local schools, organizations, affiliates and leagues.
- Serve as a point of contact for participants, families, volunteer coaches, officials, community groups and league partners.
- Assist with recruitment, orientation, training and scheduling of part-time and seasonal athletic staff and volunteer coaches, and communicate concerns to the supervisor.
- Coordinate game-day and event staffing, officials, equipment setup and program readiness.
- Inspect athletic fields, facilities and equipment for safety, cleanliness and functionality, and report maintenance needs.
- Assist with program registration setup, schedule updates, rosters, records and District publication copy.
- Track program participation, registration statistics, supply inventory and expenses; assist with budget preparation and monitoring.
- Coordinate purchasing requests and distribution of athletic supplies and equipment within approved budgets.
- Collaborate with Marketing to promote athletic programs and communicate schedules, changes and program information.
- Collect participant feedback, help evaluate seasonal programs and recommend improvements.
- Provide operational support at Sullivan Community Center and other District athletic program sites as assigned.
- Follow District policies, safety procedures and emergency response protocols; promptly report incidents and concerns.
- Maintain working knowledge of District and departmental safety rules and attend required safety meetings and in-service trainings.
- Follow the Risk Management Manual, Emergency Response Plan and OSHA compliance policies.
- Train and drill assigned staff on medical emergencies, evacuation and disaster procedures.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Part-time
Education Level
Associate degree
