Site Coordinator

Zoetis • Atlanta, GA

8d • Onsite

About The Position

Zoetis is a global animal health company serving veterinarians, livestock producers, and people who care for farm and companion animals in more than 100 countries. The Site Coordinator will provide comprehensive administrative support for the company’s site in the Atlanta area, including procurement, communications, colleague onboarding, and general office administration. The role supports the Site Leadership Team and serves as the first point of contact for visitors and as a go-to resource for business technology, office systems, and network information. The coordinator works independently on recurring tasks and handles more complex projects with guidance from leadership.

The position is site-based in Lithia Springs, Georgia, and is performed in an office setting. General hours are 8:00 a.m. to 5:00 p.m., with a scheduled 40-hour workweek and overtime as needed. The role requires regular use of office equipment and personal protective equipment, and includes physical activities such as sitting, walking, standing, repetitive hand and wrist motions, reaching, bending, kneeling, pushing, pulling, and lifting or carrying up to 25 pounds.

Requirements

• Associate degree or equivalent post-high-school education or experience.
• Five to seven years of proven experience in administrative roles, preferably in a corporate setting.
• Strong oral and written communication and organizational skills.
• Excellent attention to detail and time-management skills.
• Ability to work effectively with all levels of an organization.
• Proficiency in written and spoken English.
• Computer proficiency with email and internet or online training, and working knowledge of Microsoft Office, including Word and Excel.
• Ability to learn new software and systems; familiarity with manufacturing software programs.
• Demonstrated commitment to achieving business results consistent with Zoetis Core Beliefs and Mission Elements.
• Ability to multitask in a fast-paced, dynamic environment with a resourceful, positive attitude and strong work ethic.
• Professionalism, self-motivation, openness to growth and challenges, ability to learn quickly, and proven teamwork.
• Strong project-management skills and ability to handle simultaneous priorities.
• Ability to work scheduled 40-hour weeks and overtime as needed.
• Ability to sit, walk, or stand for long periods; perform repetitive wrist, hand, and finger motions; reach above shoulder level; bend or stoop, kneel, push, pull, and grip frequently; and lift and carry up to 25 pounds.
• Ability to use required personal protective equipment.
• Must possess or obtain authorization to work in the United States for Zoetis.

Responsibilities

• Provide administrative support to ensure efficient office operations and support the Site Leadership Team.
• Serve as the first point of contact for site visitors and communicate professionally in person, by phone, email, and mail.
• Manage calendars, meeting requests, meeting spaces, schedules, and scheduling conflicts.
• Use SAP Ariba for basic procurement, including purchase requisitions, purchase orders, vendor setup, and invoice management.
• Coordinate with Zoetis’s global administrative network to align standards, share best practices, coordinate activities, and arrange executive schedules and visits.
• Support recruiting activities and onboarding for new colleagues and contract or contingent workers.
• Coordinate internal and external community and volunteer events, site events, and team-building activities.
• Manage special projects and propose and implement process improvements to increase efficiency and effectiveness.
• Serve as the site time and attendance administrator using KRONOS.
• Prepare correspondence, required reports, and compliance or regulatory filings as needed.
• Coordinate travel arrangements, meeting schedules, conference rooms, and catering in accordance with Zoetis policies.
• Manage site communications, including telephone calls, incoming and outgoing mail, email, bulletin boards, social media, and TV monitors.
• Manage and maintain the Atlanta Site SharePoint and maintain site distribution lists, telephone directories, and emergency contacts.
• Organize materials for training meetings as directed.
• Operate and maintain office equipment and provide assistance with business technology, office systems, and network information.
• Protect data privacy and maintain confidentiality.
• Monitor office-supply inventory, place and expedite vendor orders, and work with vendors or Purchasing to ensure timely orders and appropriate expense charges.
• Host site visitors, organize tours, and work with the Facilities lead to maintain the office environment.
• Create, organize, and maintain office files.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree