Site Coordinator, Interlake Region

MANITOBA EMPLOYMENT ESSENTIALS AND TRAINING (MEET)•St. Andrews, MB

1d•Onsite

About The Position

WEM is looking for a Site Coordinator who will manage activities, coordinate with Service Providers (WEM Centre Instructors) and perform required administrative duties in a continuous intake structure. Monitor and assist in the planning and delivery of Skills for Success programming.

Requirements

Completion of secondary school is usually required.
Completion of a one- or two-year college or other program for administrative assistants or previous clerical experience is required.
Demonstrate excellent organizational and management skills with an ability to identify, develop and coordinate events related to the WEM Centre and the Skills for Success
Ability to handle and maintain confidential information and data in a secure
Strong leadership skills including the ability to be forward-looking, identify change and be
Detail-orientated and works with a high degree of
Ability to multitask
Ability to change focus readily to adapt to the immediate and ever-changing needs of
Excellent verbal and written communication skills, with attributes and knowledge of plain
Excellent technology skills: knowledge of computers, programs, and their
Demonstrated ability to work independently, manage time effectively, and take initiative with minimal supervision, including during periods when serving as the sole staff member in the office.
Flexible and responsible team
Valid First-Aid/CPR certification is required.
Applicants must be legally entitled to work in Canada.
Successful applicant will be required to provide the results of the below listed safety checks.
Vulnerable Persons Check
Driver’s Abstract Check

Nice To Haves

Experience providing instructional support to WEM that meets the diverse needs of various learners is considered an asset.
Understanding of Skills for Success training and implementation of such is an

Responsibilities

In partnership with the Regional Manager – support the WEM vision, policies, and
Establish first contact with learners and evaluate the needs of each learner during the intake process to determine if they are a good fit for WEM Centre
Aid in the day-to-day management of the WEM Centre and assist in organizing, planning, and scheduling WEM
Support new and existing Service Providers (WEM Centre Instructors) with Skills for Success awareness, and program delivery strategies in order to set measurable learning outcomes for learners using the WEM Centre performance
Check in with learners on performance, resolve any issues related to their training and schedule and inform Service Providers (WEM Centre Instructors) of any findings or required
Maintain Skills for Success focus, ensuring relevant material is used within the WEM Centre.
Must be professional and maintain good relationship with referral
Support the development of participants’ Employability and Skills for
Be a positive representative of
Schedule Skills for Success assessments, intakes, and follow-up appointments for
Create, update, and maintain filing systems organizing participant information within several areas for tracking, reporting and feedback
Establish and maintain all participant files with attendance, progress, skill gain and all other relevant Skills for Success
Record Skills for Success assessment outcomes and send results/outcomes to learners and Service Providers (WEM Centre Instructors).
Prepare ongoing periodic reports (monthly, quarterly, and annually) and a summary of participant progress and
Answer telephone calls from participants, co-workers, and the public answering questions and providing accurate information.
Receive and send electronic mail using a clear, professional, and pleasant
Photocopy materials needed for the delivery of the drop-in classes and workshops at the WEM
Prepare end-of-program certifications for successful program
Schedule, plan and facilitate WEM Centre meetings for Service Providers (WEM Centre Instructors).
Record and prepare minutes of
Assist with the maintenance of technology resources, updates and preparation for other programming.
Maintain transparent and authentic communication within WEM and outside
Update and report directly to the Regional
Other duties as
Facilitate Skills for Success assessments, both formal and
Evaluate learner progress using assessment practices and debriefing learner about assessments
Support the Service Providers (WEM Centre Instructors) to monitor the needs of learners and customize their learning plan and materials as necessary to ensure Upskilling
Plan and organize WEM resources to support the delivery of programming in the WEM