Site Administrator

Sun Pharmaceutical Industries Ltd•Billerica, MA

1d•$74,000 - $82,000•Hybrid

About The Position

The Site Administrator provides high-level administrative and operational support to the Site Head and visiting SUN executives. This role acts as a key liaison across departments, ensuring seamless coordination among operations, procurement, finance, legal, and logistics teams while supporting site-wide initiatives.

Requirements

Associate’s Degree required
Strong organizational, analytical, and problem-solving skills
Proven ability to manage multiple projects and priorities
High attention to detail and accuracy
Strong interpersonal and communication skills (written and verbal)
Ability to work independently and collaboratively
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
Self-starter with proactive mindset
Adaptable and flexible in a fast-paced environment
Maintains confidentiality and professionalism
Minimum 8 years of administrative experience

Nice To Haves

Bachelor’s Degree preferred
Experience with SAP strongly preferred
At least 5 years in the pharmaceutical industry preferred

Responsibilities

Generate and manage purchase orders (POs) in SAP in compliance with Designation of Authority (DOA).
Monitor and increase PO activity to avoid price blocks.
Coordinate vendor setup in SAP, including onboarding documentation (I-9/ACH, bank verification, vendor request forms).
Partner with Procurement to ensure accurate and timely vendor onboarding.
Process Capital Expenditure (CapEx) requests in the Global Capex System (GCS).
Reconcile purchase orders and invoices; resolve discrepancies with vendors and internal teams.
Coordinate with Logistics for timely Goods Receipts (GR).
Manage vendor communications, contracts, and purchase documentation.
Act as liaison between legal and vendors for Services Agreements and Statements of Work (SOWs).
Ensure compliance with procurement and company policies.
Support Site Head and visiting executives with scheduling, coordination, and communications.
Maintain awareness of executive priorities and ensure follow-ups on commitments.
Perform general administrative duties (copying, scanning, filing, document preparation).
Support plant shutdowns and planned operational events.
Coordinate pest control response and corrective actions in collaboration with cross-functional teams.
Maintain office supplies and coordinate purchasing via approved vendors (Amazon, WB Mason, Uline, etc.).
Receive and distribute mail and packages.
Support in organizing company events, including holiday parties, summer outings, monthly food trucks, and employee milestone celebrations and onboarding activities.
Complete SOP training via Learning Management System (LMS).
Ensure adherence to company policies and procedures.