Site Administrator

Kent•City of Saint John, NB

10h•Onsite

About The Position

Kent is looking for a Site Administrator to support the Saint John LNG Project (SJLNG) in Saint John, New Brunswick. This role is responsible for managing site-based administrative functions and payroll coordination to ensure accurate workforce records, timely payroll processing, and compliance with project and client requirements. The position plays a critical role in supporting site operations, workforce logistics, and reporting.

Requirements

Diploma or certificate in Business Administration, Accounting, or related field preferred.
5+ years of experience in site administration and/or payroll coordination in industrial or construction environments.
Strong knowledge of payroll systems, timekeeping processes, and workforce coordination.
Proficiency in MS Office (Excel, Word, Outlook).
Experience with workforce tracking systems and site logistics coordination.
Excellent command of the English language in both oral and written communication and skills.
Ability to work with cross-functional teams in a fast-paced site environment.
High attention to detail and accuracy.
Strong organizational and multitasking abilities.
Confidentiality and professionalism in handling sensitive information.
Observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.

Responsibilities

Collect, verify, and process timesheets for site personnel in alignment with project schedules and work requirements.
Ensure accurate coding of hours, overtime, allowances, and project-specific pay rules.
Coordinate with HR and Payroll teams to ensure timely submission and issue resolution.
Maintain payroll records in compliance with company and client requirements.
Manage onboarding documentation including orientation records, certifications, and site access requirements.
Maintain personnel records, training matrices, and site tracking logs.
Coordinate workforce logistics and scheduling as required.
Provide administrative support to site leadership and department teams.
Generate weekly workforce reports including headcount, hours tracking, and payroll summaries.
Maintain accurate filing systems for project documentation (digital and physical).
Support audit readiness for payroll and workforce compliance.
Liaise with HR, Payroll, Project Controls, and Site Management teams.
Support workforce planning and mobilization activities.
Assist with resolving employee inquiries related to payroll and site administration.
Perform other ad-hoc tasks as needed or directed by the supervisor or management, within the reasonable scope of the employee's skills, capabilities, and role.