Site Administrator II

Engie • Columbus, OH

1d • Onsite

About The Position

This role is responsible for establishing and maintaining general administrative activities, including timesheets, recordkeeping, safety documentation, deliveries, and office maintenance. The Site Administrator II will track and oversee the completion of project close-out items such as punch lists, Turnover Packages, and As-Builts, coordinating these processes through Trimble. They will also maintain communication with staff to ensure project completion and ENGIE closeout requirements are met. Additionally, this role involves obtaining quotes, writing purchase requests, expediting orders, managing vendor relations in Coupa or Maximo, and producing documents and reports for operational leaders. The Site Administrator II will manage the CHP SharePoint for the Operations and Maintenance team and coordinate with the corporate human resources department.

Requirements

• High School diploma, plus five (5) years relevant experience OR Associate or Bachelor’s degree plus a minimum of three (3) years relevant experience
• Thorough knowledge of administrative functions.
• Knowledge of the CHP project construction and commissioning processes
• Ability to use analytical judgment to plan and perform diversified work, making decisions within prescribed limitations.
• Ability to effectively communicate with co-workers and take direction from others.
• Compliance with training / regulatory requirements.

Responsibilities

• Establish and maintain general administrative activities including timesheets, timesheet summaries, recordkeeping activities, relevant safety documentation, deliveries, and kitchen/office storage and maintenance.
• Track and oversee the completion of punch list items, Turnover Packages, As-Builts and other outstanding aspects of the project completion after the contractor team has departed.
• Coordinate close-out processes through Trimble.
• Maintain communication with the Ohio State University staff as needed to ensure project completion status is successfully achieved.
• Ensure ENGIE closeout process is complete, to include all necessary documentation per current closeout requirements.
• Obtain quotes & write purchase requests to vendors; assist with the expediting and delivery of orders as required as well as close out of purchase orders; maintain documentation of material receipt and manage related invoices; perform vendor management in Coupa or Maximo as needed.
• Produce documents and reports as requested by operational leaders.
• Interface with McCracken Capital Projects team as needed.
• Manage the CHP SharePoint for Operations and Maintenance team to ensure all process-related documentation is stored, maintained, and accessible.
• Coordinate with corporate human resources department to provide assistance as needed.

Benefits

• medical
• dental
• vision
• life insurance
• employer-paid short-term and long-term disability insurance
• ESPP
• generous paid time off including wellness days, holidays and leave programs
• 401(k) Retirement Savings Plan with a company match
• supplemental benefits for full time employees that enhance emotional and physical well-being through all stages of life from family forming to caregiver benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED