Site Administrative Assistant

BRP•Sturtevant, WI

1d•Onsite

About The Position

This diverse and dynamic role supports the Sturtevant Leadership and Human Resources Team. Primarily reporting to the Director of Operations and Director of Human Resources, this role offers an opportunity to support administrative, finance, employee engagement, and project management activities. Qualified candidates will bring strong organizational skills, business acumen, capacity for multi-tasking/prioritization based upon evolving requirements, and a strong customer service mindset.

Requirements

High school diploma or equivalent required
At least 2 years of experience in an administrative role supporting executive leaders
Excellent time management skills and ability to multi-task and prioritize work.
Strong customer service mindset and ability to respond effectively to employee inquiries/feedback to offer support and assistance with issue resolution.
Ability to maintain strict confidentiality.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite.
Working knowledge of Google Workspace.

Nice To Haves

Associate's Degree in Business Administration or a similar degree
Additional, applied experience strongly preferred.

Responsibilities

Organizing/calendaring meetings, including responsibility for all logistics and preparation for meeting governance, including creating/organizing agenda(s), documenting action items/decisions taken, following up on open topics/items, and communicating with stakeholders and participants about requirements.
Assisting with a variety of presentations, data completion for business documents, or completion of project activities as a part of a collaborative work team.
Assist with creation of campus wide/US wide communications related to employee programming and events. Distributing content related to site-specific matters and cascade of global communication.
Answering employee inquiries regarding various employee topics within the established service period(s) guidelines using the "MyBRP" Ticketing System.
Assisting with travel arrangements primarily for Leadership staff and, as necessary, provide assistance to other employees to establish a travel system profile and arrangements.
Completing auditing of payroll records preceding payroll transmission on a bi-weekly basis.
Ordering office supplies as requested by staff and assessing/maintaining inventory of frequently used items.
Creating Purchase orders and preparing invoices for payment.
Developing, organizing, and maintaining filing and databases in a confidential manner.
Acting as an intermediary and representative of both the Director of Operations & Human Resources in answering questions, navigating requests for assistance, and scheduling. Provision of support as needed for local and global internal employees and external parties.
Working with the Operations & HR Director to complete budget-related templates and narratives for submission on an annual, quarterly, and monthly basis.
Generating financial reports and updating system information in the TM1 budget management system.
Taking a leadership and primary role in helping to establish the annual engagement plan, create detailed activity project plans, and assuming full responsibility for hosting/resourcing the associated events.
Performing other work activities throughout the business cycle based upon capacity and organizational requirements.