Administrative Assistant - On Site

US Anesthesia Partners, Inc. • Orlando, FL

1d • $18 - $29 • Onsite

About The Position

The Administrative Assistant performs administrative duties for MSO and clinical operations as required which may include a combination of various support functions including but not limited to details of critical/confidential nature, multi-tasking at various levels of support and providing direct communication, as needed, internally and externally to the company in support of the leader and/or team.

Requirements

• Strong time management, prioritization, and multitasking skills with the ability to manage multiple projects efficiently and meet deadlines.
• Excellent organizational skills, including knowledge of office management practices and secretarial procedures.
• Proven experience preparing and presenting information to senior executives.
• Superior oral and written communication skills; knowledge of grammar, spelling, and punctuation to type from draft copy, review and edit reports, and correspondence.
• Professional appearance and demeanor with a high level of composure, diplomacy, and resilience when managing sensitive or high-pressure situations.
• Computer savvy and familiar with standard office equipment.
• Strongly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) with the ability to train others.
• Highly collaborative nature, including the ability to work effectively and independently with executive leadership, staff, physicians, vendors, clients, and external customers.
• Working knowledge of organization policies, procedures, and systems.
• Ability to identify and resolve problems.
• Ability to gather and report information.
• Ability to work independently with limited supervision.
• Ability to type at least 60 wpm.
• Proficient in electronic meeting software (GoToMeeting, Microsoft Teams, or Zoom).
• Ability to perform work and maintain communication remotely.
• Strong customer service skills.
• Ability to exercise a degree of initiative, good judgment, and maintain a high level of confidentiality.

Nice To Haves

• Knowledge of hospital setting and physician business office procedures preferred.

Responsibilities

• Provides administrative support for clinical or non-clinical leadership.
• Assists with administrative tasks, data entry, and analysis, as well as document management.
• Performs data entry, tracking, and analysis.
• Handles details of confidential and critical nature.
• Answers the telephone, screens calls, and refers callers and visitors to the appropriate individual. Answers inquiries requiring standard answers.
• Files correspondence, records, reports, and minutes.
• Processes incoming and outgoing mail; opens, sorts, and prioritizes correspondence for executives.
• Provides and coordinates back-up support for other administrative personnel as needed.
• Coordinates projects, workflow, and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Assists with special projects as requested relating to practice growth and development.

Benefits

• Quarterly bonus
• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed