Site Admin I

The MasTec Companies • Jasper, IN

16h • Onsite

About The Position

Provide administrative support to the on-site project management team and site-based employees. This role involves a variety of administrative, accounting/payroll, employee relations, and safety support functions to ensure smooth project operations.

Requirements

• 1-3 years+ experience in administrative support position
• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles.
• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
• Strong verbal and written communication skills.
• Must be highly organized and able to multi-task.

Responsibilities

• Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning.
• Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation.
• Maintain tracking and reporting spreadsheets needed for the project.
• Maintain site roster and time off calendar.
• Assist with project set-up activities, including but not limited to setting up office contacts and services.
• Assist users with logging into company software accounts.
• Order and maintain an adequate amount of office supplies.
• Maintain a clean and organized office throughout the duration of the project.
• Participate in daily internal management meetings, taking meeting minutes as needed.
• Cross-train with other administrative positions on-site, (if applicable) to serve as back-up.
• All other duties as assigned.
• Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy.
• Reconcile purchase card statements monthly.
• Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
• Assist with equipment questions (scanner, copy machine, etc.).
• Be a Champion of the organization's Safety culture.
• Assist the Site Safety Coordinator as needed.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed