Site Admin I

The MasTec Companies • Pryor, OK

1d • Onsite

About The Position

The Site Admin I provides administrative support to the on-site project management team and site-based employees. Key responsibilities include serving as a receptionist, managing incoming and outgoing communications, and assisting with employee onboarding processes such as paperwork validation and I-9 documentation. The role also involves maintaining various project-related tracking and reporting spreadsheets, managing the site roster and time off calendar, and assisting with project setup activities. Additionally, the Site Admin I supports users with company software accounts, orders and maintains office supplies, ensures a clean and organized office environment, and participates in daily internal management meetings by taking minutes. The position also includes cross-training with other administrative roles for backup support. Beyond general administration, the role encompasses accounting and payroll duties, such as leading daily timesheet audits and reconciling purchase card statements. Employee relations support involves assisting with questions related to benefits, training, payroll, timesheets, time off requests, employee record updates, and equipment. Finally, the Site Admin I is expected to champion the organization's safety culture and assist the Site Safety Coordinator as needed.

Requirements

• 1-3 years+ experience in administrative support position
• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
• Strong verbal and written communication skills
• Must be highly organized and able to multi-task

Responsibilities

• Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning
• Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
• Maintain tracking and reporting spreadsheets needed for the project
• Maintain site roster and time off calendar
• Assist with project set-up activities, including but not limited to setting up office contacts and services
• Assist users with logging into company software accounts
• Order and maintain an adequate amount of office supplies
• Maintain a clean and organized office throughout the duration project
• Participate in daily internal management meetings, taking meeting minutes as needed
• Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
• All other duties as assigned
• Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
• Reconcile purchase card statements monthly
• Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
• Assist with equipment questions (scanner, copy machine, etc.)
• Be a Champion of the organizations Safety culture
• Assist the Site Safety Coordinator as needed

Benefits

• $22.00-$24.00/ hourly, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed