Site Admin Assistant

Bechtel Corporation•Chandler, AZ

34d•Onsite

About The Position

The Site Admin Assistant performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. The role supports routine and complex activities, including coordinating travel, preparing expense reports, and drafting professional correspondence. The position requires anticipating issues, managing changing priorities, and contributing to the efficiency and organization of the team. The role supports Bechtel’s Fab 62 project, an advanced semiconductor fabrication facility at Intel’s Ocotillo campus in Chandler, Arizona. The project involves engineering, procurement, and construction work to complete and finish out the facility in a demanding environment requiring precision, cleanliness, schedule certainty, and coordination across craft and professional personnel.

Requirements

1–2 years of related experience.
Intermediate to advanced skills in Microsoft Office Suites; a skills test may be administered to determine proficiency.
Working knowledge of SharePoint.
Working knowledge of Visio.
Working knowledge of Teams.
Working knowledge of Concur.
Excellent oral and written communication skills; a grammar and spelling skills test may be administered.
Strong organizational skills and attention to detail.
Experience interfacing with management and customers.
Professional demeanor.
Ability to handle confidential information.
Working knowledge of Aconex or another electronic document management system.
Ability to work independently.
Ability to work overtime on short notice as required.

Responsibilities

Maintain a hard copy or electronic calendar for manager(s).
Independently schedule and reschedule appointments based on managers’ commitments and priorities, providing adequate detail for each item.
Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
Coordinate requests from clients, managers, and in-house staff; determine action on important or emergency matters or direct them to the appropriate contact when a manager is absent.
Coordinate domestic and international travel arrangements and prepare detailed itineraries.
Manage expense reports through Concur.
Organize facilities and catering for conferences, meetings, training, or employee events.
Create, organize, and distribute presentations or materials needed for meetings.
Coordinate special activities and programs with manager input and approval.
Compose routine correspondence for appropriate signature.
Process project correspondence, conference notes, and meeting minutes.
Assist with internal moves and space changes.
Collect, review, and distribute hard copy and electronic mail; independently handle mail that does not require a manager’s attention.
Use the Enterprise Content Management System (ECMS) to electronically process project records.
Order supplies and other items as required.
Perform other duties assigned by manager(s).