Site Admin Assistant

SBM Management Services•Sunnyvale, CA

11d•$25 - $26•Onsite

About The Position

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers. This role involves supporting site managers with employee programs and services, coordinating schedules, managing correspondence, arranging travel, and maintaining office supplies and equipment.

Requirements

Associate degree from two-year College or technical school
One year related experience and/or training
Ability to perform each essential duty satisfactorily
Ability to read and route incoming mail
Ability to prepare outgoing mail and correspondence, including e-mail and faxes
Ability to arrange and coordinate travel schedules and reservations
Ability to conduct research, compile, and type statistical reports
Ability to coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
Ability to make copies of correspondence or other printed materials
Ability to order and maintain supplies, and arrange for equipment maintenance

Nice To Haves

May require a valid driver’s license

Responsibilities

Support site managers with employee programs and services
Coordinate and organize manager’s schedule and make appointments with admin software
Greet scheduled visitors and conduct them to appropriate area or person
Organize and maintain file system, files correspondence, and other records
Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
Read and route incoming mail
Prepare outgoing mail and correspondence, including e-mail and faxes
Arrange and coordinate travel schedules and reservations
Conduct research, compile, and type statistical reports
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
Make copies of correspondence or other printed materials
Order and maintain supplies, and arrange for equipment maintenance