Shipping Specialist

NOV Inc. • Fort Worth, TX

2d • Onsite

About The Position

The Shipping Specialist is responsible for processing various types of orders in the ERP system, preparing all necessary shipping documentation for domestic and international shipments, and coordinating warranty shipments. This role involves arranging transportation, securing freight costs, and maintaining accurate shipping records. The specialist must operate machinery safely, report any equipment issues, and notify appropriate departments of discrepancies. A key aspect of this role is fostering a productive and collaborative team environment, being self-motivated, and willing to work extra hours as needed. The position also requires adherence to safety and environmental policies, problem-solving through collaboration, and a willingness to cross-train and train others. The specialist will assist in verifying inbound/outbound material compliance, preparing shipments, and maintaining warehouse cleanliness. They will interface with multiple departments, resolve shipping issues, and work towards achieving same-day order turns and established shipping measurement standards. The role requires acquiring and maintaining knowledge of relevant operating systems, operating material handling equipment, and potentially responding to after-hours calls on a rotational basis. Compliance with company policies, procedures, and HSE requirements is mandatory. The specialist will also manage warehouse supplies and maintain their work area professionally, attending scheduled HSE training and maintaining applicable vehicle operator licenses.

Requirements

• High School Diploma or Equivalent
• 1 to 3 years of related experience
• Must successfully complete a pre-employment drug screen, background check, and medical examinations screenings.
• Ability to lift and move objects up to 50 lbs.
• Ability to walk and stand for extended periods, maintain balance while performing repetitive tasks.
• Ability to communicate effectively through speaking and listening.
• Flexibility to frequently bend, twist, squat, stoop, kneel, reach, push, pull while performing repetitive tasks.
• Must be self-motivated, maintain a productive environment by bringing everybody’s ideas forward, decide on the best method so that everyone will benefit from them as a team.
• Must be able to work extra hours daily and on weekends as required.
• Must be able to resolve problems through collaboration and sharing with their teammates.
• Must be willing to be cross train and to train others to perform the job that is required to get the work done.
• Ability to operate material handling equipment as required, achieve, and maintain fork truck operator certification and use safe working practices as directed.

Responsibilities

• Processes Capital, Spares, Service, Repair and Transfer orders in the ERP system daily.
• Responsible for preparing all shipping documentation for domestic and international shipments including export documents, bill of lading, pick list and custom documents.
• Responsible for Coordinating warranty shipments with Service, Repair Departments and vendor returns.
• Responsible for arranging transportation for all shipments and securing freight costs as required.
• Responsible for providing accurate and complete shipping records.
• Responsible for operating machinery in a safe manner and reporting any equipment maintenance or problems to your immediate supervisor.
• Responsible for notifying appropriate departments of any discrepancies and/or problems with material.
• Must be self-motivated and maintain a productive environment by bringing everybody’s ideas forward so that everyone will benefit from them as a team.
• Must be able to work extra hours daily and on weekends as required.
• Must follow and enforce all safety and environmental policies and programs; must be able to use personal safety devices as required by company policy; report any activities that could be detrimental to safety and/or the loss of productivity; report any injuries when they occur.
• Must be able to resolve problems through collaboration and sharing with their teammates.
• Must be willing to be cross train and to train others.
• Assist in mentoring and training of other personnel.
• Assist verifying all inbound/outbound material are compliant with order or Purchase order requirements before packaging or loading.
• Assist in preparing shipments including boxing, weighing, labelling, and consolidating orders when necessary.
• Assist in keeping the warehouse clean and orderly.
• Interface professionally with multiple departments: Sales, Service, Repair, QA, Inspection, Purchasing, Manufacturing & Planning.
• Work with Sales Department, Project Management and Accounting to resolve shipping issues.
• Achieve same day order turns and achieve Shipping measurement standards established by the Inventory Manager.
• Work with Material Handlers to achieve the proper priority of orders to be pulled and packaged for shipment.
• Acquire and maintain a working knowledge of operating systems related to Inventory, Shipping, and Material Handling functions.
• Operate material handling equipment as required, achieve, and maintain fork truck operator certification and use safe working practices in all activities.
• Respond to after-hours calls in a timely fashion with all applicable documents, transport arrangements and inventory records. Rotational responsibility.
• Responsible for following all applicable company and corporate policies, procedures, and programs, including but not limited to the process map, support processes and HSE requirements.
• Maintain warehouse supplies and submit requisitions to Inventory Manager.
• Take ownership, organize, and maintain personal, company equipment and work area in a professional manner and attend scheduled HSE training.
• Maintain applicable vehicle operator licenses as necessary to operate company equipment.
• Other duties as assigned.

Benefits

• 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
• Competitive medical plans that are effective your date of hire.
• FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
• FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
• FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
• All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
• All regular full-time employees receive up to 11 paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED