Shipping & Receiving Coordinator

Heads Up Technologies•Kirkland, WA

About The Position

The Shipping & Receiving Coordinator is responsible for managing the flow of incoming and outgoing shipments to support production and customer delivery requirements. This role ensures all shipments are accurate, timely, and compliant with company and regulatory standards. In addition, this position supports inventory control, office coordination, and overall operational efficiency. This is a great opportunity for someone who thrives in a fast paced, detail oriented environment and enjoys being a key part of daily operations.

Requirements

High school diploma or equivalent
Strong attention to detail and organizational skills
Ability to multitask and manage competing priorities
Ability to work independently and as part of a team
Ability to lift up to 50 pounds

Nice To Haves

Previous experience in shipping, receiving, logistics, or inventory management
Experience working in aerospace or regulated environments
Familiarity with ERP or inventory management systems

Responsibilities

Prepare, package, and ship customer orders in accordance with company and regulatory requirements
Coordinate inbound and outbound shipments with carriers
Generate and maintain shipping documentation including packing lists, labels, and commercial invoices
Scan and retain all required packing slip documentation
Track shipments and proactively resolve delays or logistics issues
Support RMA processing and returns management
Receive and inspect incoming materials and components for accuracy and quality
Perform inventory transactions in ERP or inventory management systems
Maintain accurate inventory records and support cycle counts
Organize and maintain warehouse and stockroom areas
Manage office supplies, including ordering and maintaining inventory of office and kitchen items
Handle incoming mail, deliveries, and front office coordination
Maintain a clean, organized office environment including conference rooms and shared spaces