Shipping Lead

TDK-Lambda Americas•Neptune, NJ

7d•Onsite

About The Position

The purpose of the Shipping Lead is to assign tasks and be the main contact for the department, ensuring that products are packed and shipped correctly to customers in a safe and professional manner. This role involves maintaining packing materials, equipment, accounting issues, maintenance logs, sign-in sheets, rosters, and matrices. The Shipping Lead will generate pick lists throughout the day to maximize shipments, ensuring that those processing pick lists are aware of accounting terms, shipping methods (collect-prepaid-add), and special notes on the pick list. A critical part of the role is verifying part numbers and serial numbers by matching the pick list to the carton box label once the unit is packed. The Shipping Lead will enter weights, dimensions, and pieces onto the pick list, specifying the carrier if BESTWAY is the shipping method, and input all required fields into ERPLn, including total weight, carrier pro number, tracking number, and freight on SO if applicable. They must also change the carrier if a different one is used than specified, provided it is approved by Sales and documented. The role includes stacking units onto pallets, using straps, stretch wrap, and necessary labels. The Shipping Lead will communicate with ground, LTL, and international carriers to schedule shipment pickups, providing necessary documents like international invoices and Shippers Letter of Instructions. They will also utilize customer portals for shipment scheduling and generate carrier shipping labels, global labels, and customer-specific labels. Maintaining an Excel document with accounting holds, freight terms, ship completes, NRE charges, and credit cards is also a responsibility. Daily pick lists must be verified to ensure freight is added and confirmed, with international or trucker pickup receipts attached. Paperwork is to be submitted to accounting the following morning. The Shipping Lead will also assist in data entry, cross-training in data entry, packing, and creating molds and pallet building, referencing material instructions (MI’s). They will maintain a spreadsheet for purchasing regarding packing supplies and verify daily maintenance logs for hoists and packing machines, as well as visitor sign-in sheets. Maintaining the Training Matrix and Evacuation Roster, and ensuring packing Material Instructions (MI’s) are accurate and followed unless authorized by Management, are also key duties. Adherence to all Safety, Quality, Environment, Security, and Employee Handbook regulations is required.

Requirements

One to three years of related experience (or equivalent combination of education, training and experience).
High School Diploma or equivalent.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Minimum or Basic skills: Ability to log in, log out, and easily navigate through MS Windows-based interface.
Basic Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Basic Skills: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Familiarity with US export Tariff Sch B
Hoist and Forklift certification

Responsibilities

Generate pick list thru (allocations) throughout the day to maximize shipments
Make sure all those processing pick lists are aware of 1) Terms (accounting terms), 2) Ship Via (collect-prepaid-add), 3) Notes on pick list that need attention, example: Ship Complete, Contact carrier information, special labeling, taxable shipment, international dollar values, etc.
With pick list when unit is packed, verify part number and serial number by matching pick list to carton box label.
Enter weights, dimensions and pieces onto pick list as well as which carrier will be used if BESTWAY is the Ship via.
Enter all required fields into ERPLn, 1) Total Weight, 2) Carrier Pro Number which is “number of pcs or pallets” 3) Tracking Number, 4) Freight on SO if applicable, 5) Must change carrier if using different one then specified, but approved by Sales and documented on the pick list by the shipping processor
Stack units onto pallets where applicable, using straps, stretch wrap and necessary do not stack labels
Communicate, correspond and provide ground, LTL and international carriers with necessary documents to schedule the pickup of shipments, not excluding international invoices and/or Shippers Letter of Instructions
Utilize customer portals, where applicable, to schedule shipment
Communicate and be respectful to any outside department requirements with promptness and clarity
Generate carrier shipping labels (FEDX, UPS or BOL), global labels and customer specific labels
Maintain excel document with accounting holds, freight terms, including, ship completes and NRE charges and credit cards
Verifying daily pick lists freight is added, confirmed and check marked, and international or trucker pick up receipts are attached when carrier picks up. Following morning, paperwork is brought to accounting
Assist in data entry and the cross training of data entry
Assist in packing and the cross training of packing & creating molds and pallet building. Reference material instructions (MI’s)
Maintain all required supplies associated with the packing of finished products and spare parts via spreadsheet to purchasing
Maintain/verify all maintenance logs (hoist and packing machines) and visitor sign in sheets, are performed daily & equipment is ready start of day
Maintain Training Matrix and Evacuation Roster
Maintain packing Material Instructions (MI’s) are accurate and followed only deviated when authorized by Management
Adhere to all Safety (material out of blue aisles and neatly stacked, no pink foam on gravity racks), Quality (units packed to company standards), Environment (recycling all generated paper, cardboard, etc.) Security and Employee Handbook regulations (wearing badges, safety glasses, face masks and steel toe shoes, etc.)