Shipping & Invoicing Representative

Victor Sierra Aviation•Baldwin City, KS

11d•Onsite

About The Position

McFarlane Aviation is looking for a dependable, detail-oriented Shipping & Invoicing Representative to help process and ship customer orders accurately and on time. This role is responsible for pulling and packaging parts, preparing shipping quotes, completing quality checks, processing invoices, and maintaining accurate part traceability while providing excellent customer service.

Requirements

Comfortable navigating computer systems and learning new software
Ability to use handheld electronic devices and warehouse technology
Proficiency with Microsoft Office
Strong written and verbal communication skills
Strong attention to detail and commitment to accuracy and quality
Ability to organize and prioritize work in a fast-paced environment
Effective time-management and problem-solving skills
Ability to work independently while also contributing to a team
Dependable and committed to providing excellent customer service
High school diploma or equivalent required

Responsibilities

Accurately locate and pull parts within the warehouse
Package customer orders safely, accurately, and cost-effectively
Complete shipping transactions and invoicing using inventory management systems
Maintain accurate part, lot, and shipment traceability
Provide shipping and freight quotes for customer orders
Coordinate with freight carriers and assist with shipping-related questions or issues
Communicate with customers regarding shipping needs and options
Perform quality checks to help ensure orders are accurate before shipment
Work with Sales and Accounting to complete daily invoicing and financial closeout activities
Assist with shipping claims and carrier late-delivery reporting
Support warehouse organization, inventory counts, stocking, and shipping supply maintenance
Identify opportunities to improve shipping processes and overall efficiency
Assist with additional department projects and responsibilities as needed