Shipping Coordinator

GP Reeves Inc. • Holland, MI

4d • Onsite

About The Position

The Shipping Coordinator manages incoming and outgoing shipments, prepares shipping documents, and tracks orders to ensure on-time delivery. He/she plays an integral role getting orders shipped in a timely manner and in a way to minimize damage. The role includes identifying and implementing actions to continuously improve the shipping process. The Shipping Coordinator should have a proactive approach, ability to perform the functional tasks, and willingness to lead by example. We have a flexible environment where we enjoy working together as a team to do a variety of tasks throughout the facility to fulfill customer jobs. Regular and predictable attendance onsite at our workplace or customer/client locations is required. Ability to meet physical demands and perform the essential job functions within the work environment, including travel requirements identified in this job description. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Requirements

• A degree or experience in Supply Chain, Business, or Operations or equivalent experience.
• Ability to think strategically, understand business/financial data, and develop related improvement plans.
• Strong problem solving and analytical skills to resolve complex issues for long-term improvement.
• Must have knowledge and experience with UPS, FedEx, and LTL carriers.
• A balance of strategic and tactical leadership with high energy and sense of urgency.
• Excellent organizational, communication and interpersonal skills.
• Comfortable and able to work in an industrial environment.
• Good administrative skills including attention to detail, comparing numbers, and tracking quantities.
• Good written and verbal communication skills.
• Must be able to work effectively with little or no supervision
• Ethical conduct.
• Critical thinking, judgement, and decision-making skills.
• Must enjoy working in a fast-paced environment with tight deadlines and solving customer challenges.
• Ability to work successfully in a team environment with excellent communication skills.
• Time management and organizational skills are essential.
• Enjoy a combination of office work and hands-on work alongside the Machine Builders.
• Must be able to effectively present information to management and customers.
• Ability to effectively respond to common inquiries and complaints from customers.
• Maintain a valid Driver’s License.

Nice To Haves

• Experience shipping internationally is preferred.
• Prefer experience with a custom engineered product or machine build environment.

Responsibilities

• Manage Shipping supplier relationships and negotiations for the maintenance and improvement of the supply of components and materials.
• Maintains minimum stock quantities of shipping supplies.
• Review and prepare orders for shipment by organizing and verifying all necessary documentation, including shipping labels, invoices, and packing lists.
• Coordinate with the sales, inventory, and warehouse teams to ensure accurate order fulfillment.
• Schedule and arrange shipments through various carriers, including freight, courier, and local delivery services.
• Receives purchased parts, pulls parts for jobs, and does cycle counts or monitors others doing these tasks.
• Communicate with peers about shipping and receiving information that is important to current jobs.
• Track and monitor shipments to ensure on-time delivery and update customers or internal teams with shipment status.
• Manage and update stock levels to ensure sufficient inventory is available for shipment.
• Assist in periodic physical inventory counts and maintain accurate records.
• Prepare and verify shipping documentation, ensuring compliance with local and international shipping regulations, such as customs documentation for cross-border shipments.
• Maintain records of all shipped items, costs, and carriers for future reference.
• Inspect outgoing shipments to verify accuracy, quality, and proper packaging to prevent damage.
• Work closely with the quality assurance team to ensure products meet company and customer standards.
• Monitor and control shipping costs, suggesting ways to improve efficiency and reduce expenses.
• Keep track of shipping expenses and provide cost analyses for management review.
• Complies with all safety rules and regulations.
• Overtime or changes in normal shift may be necessary based on customer orders including weekdays, weekends, and/or holidays.
• Other duties as assigned/necessary.

Benefits

• Flexible environment
• Teamwork
• Service mindset

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree